Purchasing Specialist
Purchasing Specialist
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Job Description
About Us:
- If youre looking for an opportunity to transform the lives of poor and homeless men women and children in your community we may have a job for you.
- Since 1972 Metropolitan Ministries has been providing lifechanging solutions for those who are homeless and at risk of becoming homeless in Tampa Bay.
- We are a grassroots donor and volunteerfueled community nonprofit. At Metropolitan Ministries we serve families in Hillsborough Pinellas Pasco Polk and Hernando counties with compassion practical help and a willingness to make a huge difference.
What we offer:
- Salary: $20.00 $21.00
- Group health vision and dental coverage at affordable rates along with family coverage if you choose to purchase it.
- Preventative care is 100 covered (free) on all plans.
- PTO is offered to fulltime and parttime employees.
- 11 days of PTO and 10 paid holidays annually.
- Option to participate in the 401K plan with employer match.
- $15000 in employee Life Insurance paid for by Metropolitan Ministries.
- Employee Assistance Program
- Option to participate in supplemental group insurance plans at affordable rates.
- Tuition reimbursement program
- Training and career development.
- Discounted membership at the YMCA.
Job Functions:
This position will perform a wide range of administrative and accounting support tasks and is responsible for managing purchasing requests for the organization.
Essential Responsibilities:
- Facilitate the acquisition of services supplies and materials for approved requisitions.
- Manage purchasing queue and process requests in SAP Concur within 48 hours of approval.
- Review requests for proper coding and that all proper documentation is attached.
- Coordinate with vendors for delivery of goods.
- Verify delivery of goods. Receive and review vendor packing slips.
- Resolve any purchasing and delivery discrepancies. Request replacement products or refunds as needed.
- Work with accounts payable staff to resolve invoice discrepancies.
- Responsible for reconciling purchasing card statement and submitting documentation to the Assistant Controller weekly.
- Process blanket POs for the organization contracts leases utilities etc.
- Confirm with vendor that orders have been processed within 24 hours of releasing the PO.
- Monitor purchasing email and respond to messages within 24 hours.
- Support purchasing policy and assist staff as needed.
- Provide organizational support to the Finance and Accounting department as needed.
- Support the Holiday Center Operation as directed.
- Meet personal goals and actively contribute to the achievement of team and organizational targets/goals as stated on the Balanced Scorecard and in the annual plan.
- Support the Finance Team in any other tasks as assigned.
Education and Experience:
High School diploma or GED with 3 years experience as a purchasing specialist or in a similar role. Associate degree or higher in Business Administration Supply Chain Management or a similar field is preferred. Experience with purchasing accounts payable purchase orders and/or ability to continue the development of these areas. Strong analytical thinking and problemsolving skills. Superior organization and time management skills with ability to remain focused on deadline with several distractions. Excellent computer and clerical skills to match needs of position in Microsoft Office Suite to include Power Point Word and Excel spreadsheet. Must have professional English communication skills both written and oral.
Skill Requirements:
Excellent oral and written communication skills. Excellent interpersonal and negotiation skills. Must be able to communicate effectively in English. Computer literate with a working knowledge of webbased research tools and Microsoft Office. Ability to effectively use computer equipment: monitor keyboard mouse and other computerrelated peripherals. Selfmotivated ability to multitask/manage many projects simultaneously and shift priorities as needed. Must be able to work independently and be a team player. Works well under pressure and meets deadlines. Time management skills in a fastpaced environment.
Requires heart for ministry and comfort working with poor and homeless families and individuals. Requires understanding of poverty a high degree of maturity strong interpersonal skills and the ability to work with low socioeconomic and diverse populations facing crisis situations in a professional and diplomatic manner. Knowledge of community resources available to homeless population. Must demonstrate maturity and sensitivity to issues of faith culture and other sources of diversity. Ability to work as part of a team within a multidisciplinary framework.
Physical Requirements:
Hearing and speaking ability which allows for effective oral communication of information; physical emotional and spiritual stamina to handle jobrelated issues and stress.
Other:
Must demonstrate legal authorization to work in the United States.Must pass applicable preemployment background screening procedures.
All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.
We are committed to creating a diverse and welcoming workplace that includes partners with diverse backgrounds and experiences. We believe that enables us to better meet our mission and values while serving individuals throughout our local communities. People of color women LGBTQIA Veterans and persons with disabilities are encouraged to apply.
Qualified applicants with criminal histories will be considered for employment in a manner consistent with all federal state and local ordinances.
Metropolitan Ministries is committed to offering reasonable accommodation to job applicants with disabilities. If you need assistance or an accommodation due to a disability please contact us ator via email at
Required Experience:
Unclear Seniority
Employment Type
Full-Time
