Assistant Controller
Assistant Controller
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 100 - 120
1 Vacancy
Job Description
About the American Academy in Rome
Founded in 1894 the American Academy in Rome is the leading American overseas center for independent study and advanced research in the arts and humanities. For over a century AAR has nurtured some of the most distinguished artists writers and scholars by providing them with the time and setting to think and create. With a campus located on the Janiculum Hill in Rome and administrative offices in New York City the Academy supports a dynamic global community that values intellectual exploration cultural exchange and creative expression.
Position Summary
The Assistant Controller will serve as a key member of the Finance & Administration team responsible for leading the of the daytoday financial operations of the New York Office. In addition to leading core accounting functions this role will play a critical strategic and operational role in supporting the CFO and Director of Finance and Administration. The position is designed to include direct oversight of the Academys HR operations through a Professional Employer Organization (PEO) partner.
Key Responsibilities
Financial Management and Accounting
Lead the New York Office Month end close process. Maintain the general ledger supervise daytoday accounting functions including accounts payable (AP) accounts receivable (AR) payroll ensuring compliance with GAAP and AARs internal policies.
Monitor and reconcile financial transactions including bank and credit card accounts ensuring accurate documentation.
Support cash flow management and forecasting vendor payments via bill manage cash transfers to the Rome office and collaborate with Development Department on various incoming revenue streams.
Partner with Development to reconcile cash and stock gifts donations and pledges between Sage Intacct and Salesforce and ensure that adequate support documentation is attached to entries.
Support financial audits coordinate with auditors and lead preparation of audit schedules and documentation.
Coordinate with finance staff in Rome to on various accounting deliverables.
HR & PEO Oversight
Serve as the primary liaison between the American Academy in Rome and its selected Professional Employer Organization (PEO).
Own all aspects of the PEO relationship including onboarding payroll processing employee benefits administration and regulatory compliance.
Coordinate the processing of biweekly or semimonthly payroll in partnership with the PEO and ensure alignment with accounting.
Manage the HR Information System data integrity reporting and staff recordkeeping in coordination with the PEO platform.
Support the CFO and Director of Finance and Administration in implementing and maintaining HR policies training and onboarding protocols.
Team Leadership and Process Improvement
Supervise and mentor Accountant ensuring clear deliverables and professional development.
Lead process improvement initiatives to enhance the efficiency accuracy and scalability of accounting and HR workflows.
Foster collaboration between the Finance and Administration departments in New York and Rome as well as other functional departments.
Qualifications
- Education: Bachelors degree in Accounting Finance or related field
- Experience: Minimum 710 years of progressive nonprofit accounting experience. Prior work with PEOs as well as Audit/Accounting practice is highly desirable.
- Skills:
- Deep working knowledge of multiple restricted fund management.
- Familiarity with Financial Edge Sage Salesforce is highly desirable.
- Proficiency in Microsoft Excel including pivot tables and advanced formulas.
- Strong organizational analytical and communication skills.
- Ability to handle sensitive information with discretion.
Work Environment
This is a fulltime position based in New York. Must be in the office at least 4 days a week.
Compensation & Benefits
- Competitive salary commensurate with experience.
- The salary range for this role is between $100k $120k depending on experience.
- Comprehensive benefits package (health dental vision 403(b) with employer match paid leave).
- Access to cultural and academic events and resources.
- Opportunity to work with a missiondriven globally impactful institution.
How to Apply
Please submit your resume and a cover letter detailing your qualifications and interest in the position. Applications will be reviewed on a rolling basis until the position is filled.
Equal Opportunity Employment:
The American Academy in Rome is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation national origin genetics disability age or veteran status.
Required Experience:
Senior IC
Employment Type
Full-Time
