Facilities Coordinator
Facilities Coordinator
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Position Overview
The Facilities Coordinator plays a critical role in supporting the daily operations of facility management. This role involves managing work orders handling service desk support coordinating with vendors and assisting with reporting and administrative tasks. The ideal candidate is detailoriented organized and capable of handling multiple responsibilities in a dynamic environment.
Key Responsibilities
Work Order Management
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Process and prioritize incoming work orders using the CMMS platform
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Maintain accurate data and ensure data integrity for all requests
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Monitor work order status and follow through to completion
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Coordinate scheduling and completion with vendors and contractors
Must Have
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CMMS scheduling/planning knowledge of facilities management a plus.
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Excel Powerpoint experience. Ability to provide reports graphs spreadsheets meeting minutes.
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Strong understanding of Microsoft Word Excel and Outlook.
Service Desk Support
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Act as the first point of contact for all facilitiesrelated service requests
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Handle inbound calls and service requests with professionalism
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Provide firstlevel support and escalate issues as needed
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Keep stakeholders informed on request status and resolution timelines
Reporting & Administrative Support
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Assist the Director with daily weekly and monthly reports
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Compile data for executive summaries and performance tracking
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Create presentations and documentation to support facility initiatives
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Ensure accurate recordkeeping of all facility activities
Financial Management
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Process purchase orders in a timely and accurate manner using internal systems
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Assist with monthly accruals and maintain financial trackers
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Support budget adherence and cost control efforts
Facility Maintenance & Safety
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Perform routine site inspections to ensure facility standards
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Promote adherence to safety regulations and building protocols
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Participate in property risk management programs
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Maintain facility cleanliness and functionality
Vendor & Contractor Coordination
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Schedule and oversee vendor and contractor activities
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Monitor performance and ensure compliance with standards
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Assist in sourcing and procuring external services
Project Support
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Contribute to planning and of special projects and events
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Help track project milestones and deliverables
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Ensure proper project closeout and documentation
Qualifications
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Proficient in Microsoft Office Suite (Word Excel Outlook)
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Experience with CMMS and financial management software preferred
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Strong written and verbal communication skills
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Excellent organizational time management and multitasking abilities
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Ability to work independently and collaboratively
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Positive proactive attitude and strong attention to detail
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Comfortable working in a fastpaced and dynamic environment
Employment Type
Full Time
