Administrative Specialist
Administrative Specialist
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
The Administrative Specialist in the College of Law Admissions Office will serve as the point of contact for prospective and enrolled students faculty staff and others by phone inperson and on email. Preferred candidates will be able to demonstrate a high level of customer service. The Administrative Specialist will assist with planning and coordinating recruitment events and preparing financial paperwork for the office. This position is part of a bargaining unit and is represented by the union SEIU Local 200United.
Responsibilities
Provide a range of administrative support to the staff in the Office of Admissions suite. Serve as the first front desk point of contact for prospective and enrolled students faculty staff and others by phone inperson and on email; must provide high level of customer service. Office duties may include answering and managing phone calls; greeting and assisting prospective and enrolled students faculty staff and visitors; creating completing and managing documents including appropriate filing; ordering supplies; reserving space and coordinating meetings. Assist Office of Admissions leadership with editing and revising office correspondence and processes. Prepare and respond to information requests by prospective students including mailing and tracking requests for Viewbooks. Handle all incoming and outgoing mail and shipping materials for offcampus recruitment events. Update database with prospective student information after nonadmission related events (example OCS Career Expo). Assist with planning and coordination of recruitment events including Prospective Student Open House Admitted Students Days offcampus receptions and dinners and other events. Assist with oversight of student workers/volunteers for Law Ambassador Program and their daily tasks. Complete all necessary financial paperwork related to office operations including requisitions Interdepartmental forms purchase orders travel reimbursements and credit card reconciliations. Work with the College of Law Budget and Operations office as necessary to ensure timely submission of reconciliations and accounting paperwork. Provide backup to other administrative support professionals in the College of Law. Assist as necessary to coordinate and staff College of Law events including Convocation Commencement Alumni Weekend and others including those held outside of typical business hours.
Required Experience:
Unclear Seniority
Employment Type
Full Time
