Floor Coverings International Montgomery County
Office Manager/Customer Service Position Description
Floor Coverings International is the #1 mobile flooring company in North America. With over 200 locations across the United States and Canada our unique shopathome model allows customers to get perfect new floors without leaving their home. Locally our customers give us an average of 4.9 star ratings with 170 5 Star reviews on Google.
An Office Manager with Floor Coverings International is key to the growth and expansion of the local franchise. A successful Office Manager will allow for more estimates to be written lead the scheduling and installation of projects assist with marketing efforts and keep accurate company financials.
Job Details & Perks:
- Paid training provided
- Fulltime
- Paid Vacation (accrued 10 days/yr)
- All Major Holidays (NY Day Memorial Day July 4 Labor Day 2 Thanksgiving 2 Christmas)
- Bonus perks
Key Responsibilities:
Marketing & Customer Relations
- Promptly and properly schedule all leads to appointments for sales team.
- Follow up on open proposals
- Support and participate in home shows community festivals (seasonal)
- Support local marketing efforts (preparing EDDM) helping to expand our reach
- B2Bw connections realtors etc
- Assist in development management & delivery of local marketing tactics.
Administration
Answer customer calls
Return calls promptly
ReConfirm appointments
Book Appointments open leads
Assist with scheduling installations
Confirm installations/send prep instructions
Keep the customer SalesForce data accurate/current
Adding new leads/customers
Landing jobs recording deposits
Keep calendars SF accurate
Order samples
Track orders product
Financials
Invoice customers for deposits and balance due using SF and PNC Portal)
Submit business expenses weekly to bookkeeper
Pull reports from Salesforce
- Knowledge of QuickBooks Online a plus
Production
- Meet with sales staff weekly to discuss recent sales and review customer expectations and product orders.
- Order all products needed for jobs accurately and follow up on delivery.
- Schedule the job to meet the schedule of the customer
- Communicate with customers on start dates and times.
- Update Salesforce daily with status of job and upcoming schedule.
Continuous Improvement
o Attend weekly meetings with franchise owners
o Be available to attend training seminars at owners discretion.
o Make decisions and act in accordance with Floor Coverings Internationals core values and mission.
Qualifications:
- Strong communication skills particularly over the phone.
- Organized detail oriented and able to multitask.
- Computer Savvy
- Experienced in bookkeeping using QuickBooks Onlne is a plus.
- Able to work independently without supervision.
Ideal candidate
- Warm friendly helpfull welcoming enthusiastic
- Customer focused
- Attention to Detail
- Multitasker
- Show initiative
- Goes the extra mile