Finance Support Officer
Finance Support Officer
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
EyeCarePro is the leading marketing agency for eyecare professionals specializing in providing comprehensive online marketing solutions for optometry practices in the US and Canada. We leverage digital platforms to enhance the visibility and success of optometry practices while assisting in refining each practices unique story with stunning websites and strategies to connect them with their patients actively seeking help. Recognized with the prestigious EyeVote Award for five consecutive years in the Online and Social Media Marketing Services sector our dedication to quality and innovation in the eyecare industry is unmatched.
Role Overview
Were on the lookout for a detailoriented and experienced Temporary Finance Officer to support our finance operations across our brands. In this contract role you will provide critical support to our CFO and broader Finance team ensuring timely and accurate processing of financial tasks including billing payroll reconciliations and reporting. Youll be instrumental in keeping our financial operations running smoothly during this transitional period.
Key Responsibilities
Debtors & Billing:
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Prepare and submit client invoices based on contracts and onboarding inputs.
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Monitor collections and follow up on outstanding accounts.
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Load and maintain ACH/debit orders and credit card payments.
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Support internal teams with uptodate billing reports and adjustments.
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Compile weekly and monthly cash flow status and debtors aging reports.
Payroll:
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Maintain payroll data for both employees and contractors.
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Ensure accurate capture of changes in pay benefits terminations and PTO usage.
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Prepare and submit payroll summaries and reimbursement schedules for approval.
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Assist with yearend tax submissions (e.g. W2s 1099s for USbased employees).
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Reconcile payroll records with general ledger and ensure vendor accuracy.
Banking & Payables:
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Process daytoday financial transactions including deposits withdrawals credit card transactions and transfers.
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Reconcile bank and credit card accounts and post all transactions to the general ledger.
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Assist senior finance staff with financial projects and initiatives.
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Maintain accurate expense records and support payment approval processes.
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Support weekly cash flow forecasting and reporting.
GL Reconciliations & Reporting:
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Prepare and submit general ledger files and monthly change reports.
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Prepare debtors aging & creditors aging for reporting and review.
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Assist in intercompany transaction reviews and reconciliation.
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Support external and internal audit requests.
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Assist in preparing internal finance packs including data commentary and analysis.
Key Requirements
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QuickBooks Online (QBO) Expertise:
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Familiarity with QBO platform features settings and best practices.
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Demonstrated experience in handling GL migrations between two accounting systems.
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Ability to diagnose and correct account setups misallocations and inconsistencies in QBO.
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Proficiency in creating executing and documenting financial processes particularly reconciliations.
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Financial Expertise:
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Strong understanding of accrualbased accounting compliance and reporting standards.
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Ability to identify and resolve inconsistencies in financial data.
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Attention to detail with a keen eye for ensuring data integrity.
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Communication & Documentation:
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Clear communicator who can create and deliver documentation and walkthroughs for effective handoffs.
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Strong ability to collaborate remotely with internal teams and provide timely clear reporting.
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Qualifications Required:
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Bachelors degree (NQF level 7 in Accounting Finance or a related field (e.g. BCom BA BSc).
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Up to 8 years of experience in finance roles with a strong background in accounting systems particularly QBO.
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Strong organizational administrative and multitasking skills.
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Ability to meet tight deadlines and perform under pressure.
Specific Requirements:
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All work is remote work from wherever you are.
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You are required to provide your own:
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Computer monitors etc.
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Quiet workspace.
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Stable highspeed internet connection.
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Loadshedding equipment (for regions with power outages).
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Employment Type
Full Time
