Human Resources Specialist 2
Human Resources Specialist 2
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1 Vacancy
Job Description
All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
Working Title:
Human Resources Specialist 2Institution:
Rochester Community and Technical CollegeClassification Title:
Bargaining Unit / Union:
217: Commissioners Plan ConfidentialCity:
RochesterFLSA:
Non Job ExemptFull Time / Part Time:
Full timeEmployment Condition:
Classified UnlimitedSalary Range:
Job Description
This position is responsible for assisting the Vice President of Human Resources in carrying out the responsibilities of the Human Resources Department. This position manages HR administrative functions in talent acquisition employee relations the employee benefits and retirement programs ensuring staff and faculty are well informed. This position oversees the new hire orientation and onboarding processes and manages HR transactions in conjunction with the service center.
Principle Responsibilities and Results
1. Performs all necessary functions in talent acquisition including recruitment and onboarding. (Percent of time: 20
Develop manage and implement talent acquisition strategies.
Develop and prepare all materials for a comprehensive orientation session.
Conduct new hire orientation multiple times per year.
Develop and maintain a process for new hire tracking providing coordination between HR IT Public Relations (website) and Executive Admin Assistants to ensure new hires are set up accurately and timely to ensure a smooth onboarding experience for all new hires.
2. Manage transactions in conjunction with the HR Service Center. (Percent of time: 35
Research troubleshoot and solve complex employee transactional issues i.e. pay cost centers overpayments and correction management.
Track and manage leave accrual salary increases probation separations and layoffs.
Communicate information to employees as needed such as summer balloon ACA and benefits.
Serve as liaison to the HR Service Center providing information needed to ensure transactions and pay are completed timely and accurately such as sabbatical information change in FTE cost center changes achievement awards and relocation pay.
Mange fiscal year roll in conjunction with the HR Service Center.
Process and reconcile the FSLA calculations.
Manage faculty conversions and rollovers.
Complete seniority rosters for all units.
Manage death benefit process as needed.
Provide communication on timesheet reminders and payroll information.
3. Serve as lead benefits specialist and DDIR for retirement and insurance programs. (Percent of time: 30
Assist employees with questions regarding benefits retirement and investment programs.
Manage TRA IRAP MSRS and SRP retirement elections forms and employee questions and communications. Manage Phased Retirement Annuitant Employee Program (AEP) and Unlimited Special Program.
Manage process for retirement/separations including providing HR Service Center with essential information.
Develop and maintain communication plans for employees in regard to benefit information.
Serve as benefit expert working with employees and retirees to ensure accurate information and benefit details are discussed and provided.
Manage the summer balloon process and review analyze and process insurance billings from MMB submitting for payment to the college business office.
4. Special Project Management. (Percent of time: 5
Create and run queries of Human Resource data requested to assist the Human Resources Department and Leadership team.
Analyze and present data as needed.
Develop processes and procedures to improve efficiency and workflows within HR and the college.
Assist Human Resources Department with managing all Purchase Order transactions including budget adjustments. Provide back up for Marketplace contract approvals in the absence of the Vice President of Human Resources.
Serve as the unemployment coordinator by reviewing claims appealing as necessary. Authorize quarterly billings authorizing payment and providing to college business office for payment.
5. Provide labor relations advice research and analysis to Vice President of Human Resources administrators and supervisors. (Percent of time: 5
Advise management in such areas as policy procedure benefits faculty pay and FWM.
Interpret contracts rules and regulations; advise employees and supervisors on the administration of the classified and unclassified labor contracts rules policies and procedures. Remain informed of all changes in labor contracts and other agreements.
Serve as resource to management team for labor relations information as defined in M.S. 13.37 used in collective bargaining.
Research and prepare information for the Vice President of Human Resources related to labor relations and the negotiations process as well as information needed to respond to grievances and Minnesota State System Office requests.
Assist Vice President of Human Resources in handling all sensitive personnel issues grievances layoffs and disciplinary actions. Serve as back up to Vice President of Human Resources for communication to employees in regard to layoffs grievances new appointments and end probation.
Maintain and have access to all files including labor relations information (e.g. grievances contract issues negotiations etc..
Assure consistency in providing accurate information by maintaining uptodate knowledge of all policies and procedures by MMB and Minnesota State.
Provide assistance and information for use in the development of a strike plan.
6. Perform other duties as assigned to ensure the smooth functioning of the departments and maintain the reputation of the organization as a viable business partner.(Percent of time: 5
Minimum Qualifications
Knowledge and experience working with various laws relating to human resources management including but not limited to employment law Fair Labor Standards Act Public Employees Labor Relations Act Family Medical Leave Act and the American with Disabilities Act.
Strong interpersonal/human relations skills.
Excellent written communication skills in using correct grammar spelling and punctuation to write and edit reports letters note taking and other documents.
Strong organizational skills and the ability to manage multiple priorities effectively.
Analytical and problemsolving ability sufficient to evaluate complex information research answers to problems and/or concerns and make decisions and/or recommendations within acceptable timeframes.
Excellent computer skills including the use of Microsoft products (Word Excel Power BI).
Commitment to diversity as well as a demonstrated ability to work successfully with persons of diverse backgrounds including sensitivity to their needs and concerns.
Preferred Qualifications
Bachelors Degree OR the equivalent combination of education and experience.
S/PHR and/or SHRM S/CP credentials.
Experience with benefits and retirement programs.
Experience with the State of Minnesota employment law personnel rules and administrative processes.
Experience in Human Resource information systems.
Professional experience handling confidential and sensitive information with discretion.
Leadership experience sufficient to provide lead work direction and coaching to employees and supervisors on a variety of Human Resources matters.
Experience working in a union environment and interpreting collective bargaining agreements.
Work Shift (Hours / Days of work)
Monday Friday 8:00am4:30pm
Telework (Yes/No)
No
About
Rochester Community and Technical College (RCTC) is a comprehensive twoyear college in the Minnesota State system. RCTC offers over 70 programs in 10 pathways with both liberal arts and career/technical education academic options.
Working together to improve the state we love.
What do Minnesotas State employees have in common
A sense of purpose in their work
Connection with their coworkers and communities
Opportunities for personal and professional growth
Benefits
As an employee youll have access to one of the most affordable health insurance plans in Minnesota along with other benefits to help you and your family be well.
Your benefits may include:
Paid vacation and sick leave
12 paid holidays each year
Lowcost medical dental vision and prescription drug plans
Fertility care including IVF
Diabetes care
Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children
Pension plan that provides income when you retire (after working at least three years)
Employer paid life insurance to provide support for your family in the event of death
Shortterm and longterm disability insurance that can provide income if you are unable to work due to illness or injury
Taxfree expense accounts for health dental and dependent care
Resources that provide support and promote physical emotional social and financial wellbeing
Support to help you reach your career goals:
Training classes and professional development
Tuition reimbursement
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information visit the Federal Student Aid website at studentaid
Employee Assistance Program (EAP) for work/life support:
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health personal wellbeing or job performance
Common sources of stress can be addressed through the EAP: mental health relationship challenges (personal and work) grief and loss finances and legal issues
Daily Living/Convenience Services: Chore services home repair trip planning child/elder care
Programs resources and benefits eligibility varies based on type of employment agency funding availability union/collective bargaining agreement location and length of service with the State of Minnesota.
Other Information
Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn/mmb/employeerelations/laborrelations/Labor/.
The safety of all members of the Rochester Community and Technical College campus community is of vital concern. Resources including the current Annual Security Report are available at ourCampus Safety webpage
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race sex color creed religion age national origin disability protected veteran status marital status status with regard to public assistance sexual orientation gender identity gender expression or membership in a local commission as defined by law. As an affirmative action employer we actively seek and encourage applications from women minorities persons with disabilities and individuals with protected veteran status.
Benefits Information:
At Minnesota State we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays Vacation Time Sick Time six weeks of Paid Parental Leave low cost medical and dental insurance with low deductibles $250 $1500 a Pension Plan 457(b) and 403(b) retirement plans and other retirement investment options pretax medical and dental expense (with rollover option) and dependent care accounts employer paid life insurance short and long term disability as well as professional development and a tuition waiver program for employees and their dependents etc. We promote the health and wellbeing of our employees and take work/life balance seriously.
Desired Start Date:
Position End Date:
Open Date:
Close Date:
Posting Contact Name:
Josie SchneiderPosting Contact Email:
Required Experience:
Unclear Seniority
Employment Type
Full-Time
