Administrative Associate - Mon - Fri 8am-5pm

Williams Lea is hiring for an Administrative Associate for our Miami office to work Monday to Friday 8:00 am to 5:00 pm!

Pay: $18.05 $19.00/hour

Benefits:

• Various health insurance options & wellness plans (Medical Dental Vision Prescription Drug)
• 401k Retirement Savings Plan Including Employer Match
• Paid Time Off (PTO)
• Life Insurance
• Paid Parental Leave
• Shortterm & Longterm Disability
• Healthcare & Dependent Care Flexible Spending Accounts
• Domestic Partner Coverage
• Commuter Benefits
• Legal Assistance
• Employee Assistance Program (EAP)
• Additional Employee Perks and Discounts

The Administrative Associate provides a variety of administrative support functions to a site office and/or client which may include support with documents reservations data entry content management and communications.

Job duties

* denotes an essential function)

• *Utilize appropriate logs and/or tracking software for all administrative support work
• *Thoroughly assess job requests and ensure appropriate completion of job tasks throughout task lifecycle
• *Perform work in administrative support including but not limited to answering phone lines providing customer service editing documents for communications/memos/presentations data entry for expenses/time/other creating reservations/scheduling (meetings conference rooms A/V hospitality travel concierge) content/asset management records or other research high volume mail support
• *Use established procedures standards and formats to complete administrative requests to client satisfaction
• *Communicate with team members lead supervisor or client on job or deadline concerns
• *Meet contracted deadlines for service delivery to our clients
• *Troubleshoot basic software or hardware problems
• Help to foster a proactive environment of continuous service enhancement and relationship building with the client
• Perform quality assurance on work of others as requested
• Adhere to Williams Lea policies in addition to client policies
• Use equipment and supplies in a cost efficient manner

Job qualifications

• High school diploma or equivalent
• Minimum 1 year administrative support experience preferably in a legal banking or large corporate environment
• Skilled in the use MS Office software (Word Excel PowerPoint); strong keyboarding and typing skills
• Familiar with other software programs for providing administrative support
• Strong attention to detail; able to work on multiple projects simultaneously
• Must have good organizational skills
• Must be able to meet deadlines and complete all projects in a timely manner
• Ability to handle sensitive and/or confidential documents and information
• Able to exercise good judgment to make decisions that conform to business needs and policy
• Good problem solving skills with the ability and understanding of when to escalate a problem to a supervisory level
• Ability to maintain professional composure when working with immediate deadlines
• Ability to work both independently and collaboratively as part of a team
• Ability to work in a fast paced environment
• Ability to communicate professionally both verbally and in writing
• Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions
• Must be selfmotivated with a positive attitude
• Proven customer service skills are required in order to create maintain and enhance customer relationships

Who we are: In a rapidly changing world the ability to innovate and break new ground drives progress. Williams Lea has harnessed this ability for more than 200 years.

Our 5200 talented employees worldwide are experts in delivering efficient business processes in complex and highly regulated environments.

Were always progressing. Connecting technology with expertise and strong processes to transform support services. As we enter our third century we continue helping businesses thrive in a future driven by digitization and virtualization.

It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race color creed religion national origin alienage or citizenship status age sex sexual orientation gender identity of expression marital or domestic/civil partnership status disability veteran status genetic information or any other basis protected by law.

Williams Lea is a drugfree workplace and performs preemployment substance abuse testing.

#piq