Administrative Assistant IV - Office of the Dean
Administrative Assistant IV - Office of the Dean
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Job Description
About The College of Architecture Art and Planning
Cornell AAP is about acts of transformation. We are committed to reimagining and reshaping the world in new ways every day. A vital college at one of the nations foremost research universities Cornell AAP brings faculty staff and students together from around the world to take up some of todays most urgent challenges and advance research inquiry and collaborative approaches to designing making and doing that make a more just and resilient future.
The Opportunity
The Administrative Assistant will support the Office of the Dean by providing administrative and project assistance. Reporting to the Executive Staff Assistant they will work closely with the Senior Associate Dean for Academic Affairs and the Associate Dean for Administration. Their role includes direct support to the Deans leadership team.
Key Responsibilities
Administrative Support
- Provide calendar management for Senior Associate Dean for Academic Affairs and Associate Dean for Administration prioritizing requests and scheduling meetings.
- Coordinate and prepare travel schedules make travel arrangements and process reimbursements for Associate Deans.
- Draft and manage routine and confidential correspondence meeting minutes reports presentations and spreadsheets.
- Organize and distribute critical documents while maintaining confidentiality and compliance with university policies.
- Maintain and organize records databases and information repositories.
- Support the development and revision of college policies.
- Assist with tenure and promotion reviews faculty appointments renewals and dual career requests.
- Provide recruitment support for academic leadership positions including coordinating candidate visits travel and itineraries.
- Organize and support facultyrelated meetings orientations and mentoring sessions.
- Coordinate faculty performance review processes.
- Handle highly confidential materials related to faculty searches hires reappointments and promotions.
- Assist in managing committee meetings including agenda setting minutetaking and followup communications. Provide administrative support for the College Officers Group and People Leaders meetings.
- Coordinate processes for Deans Professional Development Funding and Emeritus Funding.
- Support to the Executive Staff Assistant
Event Planning and Coordination
- Plan and execute meetings special events retreats and training sessions including scheduling logistics and material preparation.
- Organize highprofile events involving faculty administrators alumni donors and students.
- Manage event logistics such as venue booking catering invitations RSVPs and promotional coordination.
What We Need
A resume and cover letter are required for further consideration.
- Associates degree and at least two years of relevant experience or an equivalent combination of education and experience.
- Proficiency in Outlook email and calendar management as well as Microsoft Office Suite.
- Strong interpersonal written and verbal communication skills including proofreading editing and taking meeting minutes.
- Experience in event planning and coordination as well as preparing complex travel itineraries.
- Ability to handle highly sensitive information with tact diplomacy and strict confidentiality.
- Experience in and/or demonstrated commitment to supporting diversity equity access inclusion and wellbeing.
- Ability to cultivate and develop inclusive and equitable working relationships with students faculty staff and community members.
If you have all those things great! We have a few more things that we would prefer you to have but its ok if you dont.
- Experience providing administrative support to faculty or academic leaders.
- Experience using website content management systems (e.g. Drupal) listserv management tools (e.g. Lyris) and database management programs (e.g. Airtable Smartsheet or FileMaker).
- Familiarity with Cornell Universitys travel and reimbursement processes as well as payment request systems.
- Knowledge of the eShop purchasing system
This is a fulltime 39 hours/week) endowed position that is based in Ithaca NY and fully onsite. Core hours are Monday through Friday 8:00 AM to 4:30 PM with flexibility as needed. The final schedule will be established in collaboration with the supervisor.
Rewards and Benefits
- Cornell receives national recognition as an awardwinning workplace for our health wellbeing sustainability and diversity initiatives.
- Our benefits programs include comprehensive health care options generous retirement contributions access to wellness programs and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits Working at Cornell.
- Our leave provisions include health and personal leave three weeks of vacation and 13 holidays: Martin Luther King Jr. Day Memorial Day Juneteenth Independence Day Labor Day Thanksgiving and the day after and an end of the year winter break from December 25January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off Working at Cornell
- Cornells impressive educational benefits include tuitionfree Extramural Study and Employee Degree Program tuition aid for external education and Cornell Childrens Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits Working at Cornell
- Follow this link to learn more about the Total Rewards of Working at Cornell: Total Rewards Working at Cornell.
Visa Sponsorship is not available for this position.
University Job Title:
Administrative Asst IVJob Family:
AdministrationLevel:
DPay Rate Type:
HourlyPay Range:
$25.52 $29.66Remote Option Availability:
OnsiteCompany:
EndowedContact Name:
Keionda LewisJob Titles and Pay Ranges:
NonUnion Positions
Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:
Prior relevant work or industry experience
Education level to the extent education is relevant to the position
Unique applicable skills
Academic Discipline
To learn more about Cornells nonunion staff job titles and pay ranges see Career Navigator.
Union Positions
The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornells union wages see Union Pay Rates.
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Employment Assistance:
For general questions about the position or the application process please contact the Recruiter listed in the job posting or email .
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EEEO Statement:
Cornell Universitys history of diversity and inclusion encourages all students faculty and staff to support a diverse and inclusive university in which to work study teach research and serve. No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving but not limited to such factors as race ethnic or national origin citizenship and immigration status color sex pregnancy or pregnancyrelated conditions age creed religion actual or perceived disability (including persons associated with such a person) arrest and/or conviction record military or veteran status sexual orientation gender expression and/or identity an individuals genetic information domestic violence victim status familial status marital status or any other characteristic protected by applicable federal state or local law.
Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students faculty and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply. Qualified protected veterans as defined in the Vietnam Era Veterans Readjustment Assistance Act (VEVRRA) and qualified disabled individuals with disabilities under Section 503 of the Rehabilitation Act have rights in the application process and in employment under federal law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.
Employment Type
Full-Time
