Privacy Program Specialist - Program Specialist 4
Privacy Program Specialist - Program Specialist 4
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Job Description
Description
Are you committed to safeguarding sensitive information and would you thrive in a role focused on guiding the Department of Retirement Systems (DRS) as we build our privacy program and maintain the hardearned trust of the Washington State public employees we serve Would you enjoy serving as a privacy subject matter expert focused on elevating agency awareness of privacy best practices And is working in a cooperative culture of continuous improvement learning and worklife balance important to you If your answer is Yes the role as the Privacy Program Specialist Program Specialist 4could be the perfect opportunity for you!
Duties
This recruitment will remain open until filled. Applicants who apply prior to the end of the day on Sunday March 16 2025 will get first consideration. The hiring manager reserves the right to make a hiring decision at any time during the recruitment process.
The Opportunity:
Reporting to the Risk Management Director you will help shape the agencys privacy program. In this collaborative role you will be responsible for furthering the goals maturation and management of the agencys organizationwide privacy program in alignment with the WaTech Office of Privacy and Data Protection (OPDP) Privacy Framework.Some of what youll do includes:
- Interpreting applying and administering Washington (WA) state laws and principles governing privacy and the DRS data that is subject to those requirements.
- Acting as a subject matter expert on the agencys privacy risks and how the agency manages these risks.
- Partnering with DRS divisions to assess and evaluate the current agency privacy risks and mitigation practices with special attention to systems that contain personally identifiable information (PII).
- Analyzing the agencyassessment results against WA state laws and the OPDP Privacy Framework and Principles to identify next steps for improvement.
- Using the assessment results developing a maturity model to recommend the timing of future maturity efforts.
- Annual review and update of the agencys privacy notice.
- Review new or updated data sharing agreements for consistency and alignment with privacy laws and principles and offer recommendations.
- Leads required OPDP Privacy Threat Assessments (PTA) and/or Privacy Impact Analysis (PIA).
- Supports the DRS Suspicious Account Activity Reviews through Member account research analysis and coordination with Division Business Units.
- Supports the DRS Internal Control Officer through research analysis and the coordination of internal control assessment activities.
- Strengthening agency awareness of privacy risks through designing and administering various forms of publications and trainings.
NOTE:After successful completion of the review period and effectively demonstrating the ability to perform work independently you may be eligible to telework up to two 2 days per week at the discretion of the Appointing Authority and with a telework agreement in place.
The ability to work remotely is dependent on the nature of the tasks and projects assigned and the presence of a remote work environment that is safe and has an appropriate level of reliable connectivity. You must live within a reasonable commuting distance (less than 50 straightline miles) to the DRS building in Tumwater WA and must be willing to adjust your telework schedule to attend mandatory meetings trainings etc. at the DRS facility.Qualifications
What were looking for (required qualifications):
Demonstrated proficiency and proven experience in the following:
- Researching and analyzing processes policies laws rules or regulations and applying the information to advise on privacy questions or to improve a privacy business process and/or related internal controls.
- Collecting verbal and written information to understand an organizations privacy practices identify privacy risks perform root cause analysis and identity gaps in controls.
- Using written data and a detailed understanding of a process to recommend process and control improvements.
- Protecting customers personal information and other agency information.
- Creating a culture where differing perspectives are valued where risks are opportunities and where process improvement is valued as a continuous improvement exercise.
The above experience is typically gained from a minimum of three 3 years of fulltime professional experience. Please note relevant lived experience which may include volunteer or other personal experience may contribute to meeting these qualifications.
Proven experience maintaining and maturing an organizationwide government privacy program and/or advising on agency privacy practices and recommending improvement opportunities is highly desired.- Demonstrated experience and proficiency in the use of Microsoft Office products including Word Excel PowerPoint Teams and SharePoint (version 2016 or newer); and
- Demonstrated proficiency in the following competency areas:
Analysis
Studies and reviews documents and information closely; readilyidentifiesinformation that is not pertinent and understands whenadditionalor verifying data is needed. Uses data and information in a clear and rational thought process to assess and understand issues evaluate options formaccurateconclusions and make recommendations/decisions.Customer Focus
Dedicated to meeting the expectations and requirements of customers. Delivers high quality services and products. Establishes andmaintainseffective customer relationships. Committed to continuous improvement and always acts with the customer in mind.Problem Solving
Analyzes problem to identifythe root cause(s). Evaluatespossible coursesof action; uses reason logic and creativity to reach conclusions. Developstimely effective solutions that take into consideration alternatives risks and consequences in relation to organizational goals resources and constraints.Communication
Effectively conveys information in writing and through the spoken word using language that is appropriate toboth the complexity of the topic and the knowledge and understanding of the audience. Sees communication as a vitalcomponentof high performing teams.Judgment
Displays balanced thinking that combines databased analysis experience and perspective while also considering decision impacts. Effectively weighs alternatives and makes decisions that incorporate facts opinions and other relevant information.Dependability
Shows commitment dedication and accountability in work. Works effectively and fulfills commitments made to customers peers and team members. Is reliable in punctuality and attendance; can be counted on to get things done.Commitment to Diversity
Recognizes the value of diversity. Helps create an environment that embraces and supports diversity equity and inclusion.Supplemental Information
Be sure to read this entire section We promise itll be helpful!
To be considered for this position please be sure to attach the following to your online application:
- A cover letterclearlydescribing how your experience knowledge skills and abilities align with the job duties and qualifications of this position; and
- A chronologicalresumeoutlining your experience specific to the requirements for this position.
How to Apply:Interested applicants who meet the qualifications and competencies in this announcement are encouraged to apply. Be sure to complete all sections of the online application and answer all supplemental questions.The work history section of the online application should be completed fully.Application fields that say see resume/attachment will not be considered.Only those applicants whose background and experience most closely matches the desirable qualifications and competencies of this position will be considered for this opportunity.
References Personnel File Review and Background Checks
- If you are the preferred candidate for this position a professional reference from your current or most recent supervisor will be required;
- If you are current or recent state employee we will also review your personnel file as part of our selection process;
- A job offer is contingent upon completion of a background check that includes a criminal record review.
Work Authorization
- Candidates who are offered a job with DRS must possess work authorization that does not require sponsorship by the employer for a visa now or in the future;
- DRS complies with the employment eligibility verification requirements of the federal employment eligibility verification form I9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.
- DRS does not use EVerify; therefore we are not eligible to extend STEMOptional Practice Training (OPT). For information please visitwww.uscis.
DRS offers a generous benefits package that includes membership in the Public Employees Retirement System; health dental and vision coverage and participation in the Deferred Compensation Program. Also as a public service employee you may also be eligible forstudent loan forgiveness.(See the Benefits tab at the top of this post for more information).
Other perks include:
- Flexible work schedules
- Infants at Work Program
- Tuition reimbursement
- Opportunities for professional growth
- Access to LinkedIn Learning
- Commitment to team member safety and wellness
- Community involvement and charitable giving opportunities
- Commute Trip Reduction Program
- Free Parking & and EV Chargers available
The Washington State Department of Retirement Systems is an equal opportunity employer supporting diversity equity and inclusion. DRS does not discriminate on the basis of age sex marital status sexual orientation gender identity race creed color national origin honorably discharged veteran or military status or the presence of any sensory mental or physical disability or the use of a trained dog guide or service animal by a person with a disability.
If you need assistance with the online application or have questions regarding the recruitment please contact Human Resource office at. Persons of disability needing assistance in the application process or those needing this announcement in an alternate format may call the Human Resources Office ator TTY Relay Service at 711.
Come join the DRS team!
Required Experience:
Unclear Seniority
Employment Type
Full-Time
