Executive Admin Office Manager
Executive Admin Office Manager
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 125000 - 135000
1 Vacancy
Job Description
About Acryl Data
Acryl Data provides clarity to data by enabling delightful search and discovery data observability and federated governance across organizations entire data ecosystem. With its modern data catalog the company has earned the trust of data professionals from startups and Fortune 500 companies globally. Acryl Data was founded by experts who previously created LinkedIn DataHub and Airbnb Dataportal and is backed by toptier venture capital firms including 8VC LinkedIn.
Location: Palo Alto CA (South Bay)
Compensation range: $125000 $135000
Were seeking an experienced Executive Administrative professional with a proven track record of thriving in highgrowth startup environments where adaptability and quick decisionmaking are essential. The ideal candidate will bring demonstrated experience supporting Clevel executives through rapid scaling phases with the ability to masterfully juggle competing priorities while maintaining exceptional attention to detail and organizational systems that can scale with the company. Beyond traditional EA skills we need a strategic partner who can anticipate needs before they arise build and optimize processes from the ground up and contribute to cultivating a vibrant office culture during this pivotal growth phase.This hybrid role requires a minimum of one day per week in our Palo Alto WeWork office.
About the Role
As our Executive Admin & Office Manager youll be the backbone of our organizational operations supporting both our CEO and CTO while ensuring smooth office operations. Youll need exceptional organizational skills strong attention to detail and the ability to manage multiple priorities effectively.
Key Responsibilities
Executive Support
- Manage complex calendars for CEO and CTO including scheduling meetings coordinating with internal and external stakeholders demonstrating exceptional scheduling skills and ability to stay two steps ahead of leadership needs
- Build and maintain deep trust with executives through proactive support and anticipation of needs
- Arrange comprehensive travel logistics including flights and hotels for business meetings and conferences showing initiative in planning and problemsolving
- Provide highlevel administrative support for special projects and initiatives
- Maintain clear effective and professional communication with leadership investors and other executives
Office Management
- Serve as primary liaison with WeWork community staff
- Manage office access including employee and guest registration
- Oversee conference room bookings
- Maintain office supplies and equipment
- Review and scan all office mail
- Partner with teams on executing inoffice offsites; coordinating conference room bookings lunch ordering/catering
Company Culture & Operations
- Support Employee Experience Manager with company culture initiatives and events
Qualifications
Required
- Previous experience as first EA/Office Manager at a startup company
- Prior experience working in the startup space preferably Series B through Series D
- 4 years of executive administrative experience
- Exceptional organizational and time management skills
- Strong communication skills both written and verbal with demonstrated ability to interact professionally with Csuite executives and investors
- Proficiency in Google Workspace
- Ability to maintain confidentiality and exercise discretion
- Youmustbe located in South Bay area with ability to commute to Palo Alto office
- Experience working in a startup or fastpaced tech environment
Benefits
- Compensation range: $125000 $135000
- Equity
- 99 coverage of medical dental and vision insurance for US Employees
- Carrot Fertility and Family Planning
- Onetime home office budget
Required Experience:
IC
Employment Type
Full Time
