Procurement Officer

GRADE

LOCATION OF POSITION

State Archives

350 Rowe Boulevard

Annapolis Maryland 21401

Main Purpose of Job

The position is the full performance level of work in the procurement of equipment services supplies information technology and other needs which must be obtained in compliance with COMAR Title 21; the full performance level of technical and administrative work management of physical inventory and coordination of the disposal of surplus property in accordance with DGS Inventory standards; this position will learn to act as the liaison for the Governors Office of Small Minority and Womens Business Affairs including outreach compliance and reporting in accordance with established procedures.

POSITION DUTIES

Procurement:

Develops contract specifications in accordance with Stateprocurement procedures for the procurement of all necessary servicessupplies equipment and commodities; Manages the advertisement ofprocurement opportunities distributes specifications to vendors conductssite visits; conducts vendor conferences receives and secures bid orproposals oversees the evaluation process and contract award;Negotiates the most favorable prices terms and conditions fornoncompetitive sole source and emergency procurements; Researchesmaterials and provides testimony regarding Board of Public Works itemsand prepare documents for BPW contract approval; Evaluatescontractors performance against terms and conditions of contracts andrecommends corrective actions such as the application of damageswithholding of payment or termination of contract.

Inventory Management:

Identifies Capital and NonCapital equipmentduring the procurement stage to add to the agency inventory; addinventory to FAS; prepare and keep property records; complete andprepare physical inventories; reconcile inventory records; coordinates thedisposition of surplus state property; assists in the reporting of missingand stolen property; assists in the preparation of inventory reports.

Learns to act as the liaison for the Governors Office of Small Minorityand Womens Business affairs:

Organize and report outreach activitiesplan procurement to meet or exceed statewide goals; ensure compliancein socioeconomic procurements; prepare and submit quarterly andannual reports as required to GOSBA DBM DGS and BPW.

This position may be responsible for other duties as assigned.

MINIMUM QUALIFICATIONS

Education:Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to twoyears of the required experience.

2. Candidates may substitute the possession of a Bachelors degreefrom a college or universityfor the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans policies rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a yearforyear basis for the requiredexperience.

DESIRED OR PREFERRED QUALIFICATIONS

Certified Maryland Procurement Associate or Procurement Officer.

Experience as a liaison with any of the following Maryland State Programs: SBR MBE VSBE.

Experience with supplies or equipment inventory management.

LICENSES REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operators license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date.We will not consider information submitted after this date.Successful candidates will be ranked as Best Qualified Better Qualified or Qualified and placed on theeligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education training and experience related to the requirements of the position.It is important that you provide complete and accurate information on your application.Please report all experience and education that is related to this position.