Documentation Officer
Documentation Officer
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Job Description
Job Title: Documentation Officer
Location: Victoria Island
Industry: Marine & Offshore Services
Salary:Open budget
About the company
The company is a dynamic marine services company specializing in Ship Agency Vessel Chartering AGO Supply and Ship-to-Ship (STS) Transfer Operations. We are committed to delivering high-quality reliable and timely maritime logistics solutions to our clients across Nigeria and beyond.
Job Summary:
We are seeking a detail-oriented and proactive Documentation Officer to manage track and process all operational and regulatory documents related to our marine services. The ideal candidate will have experience in maritime documentation strong organizational skills and the ability to work in a fast-paced deadline-driven environment.
Key Responsibilities:
• Prepare and process shipping and marine operations documents including manifests delivery orders clearance certificates port permits and agent notifications.
• Ensure timely submission of documentation to relevant authorities (e.g. NPA NIMASA Customs DPR Navy) in compliance with all maritime regulations.
• Liaise with ship agents port officials customs and other stakeholders to facilitate seamless vessel clearance and agency operations.
• Maintain accurate and up-to-date documentation for vessel chartering AGO bunkering and STS transfer operations.
• Compile post-operation reports reconcile documents and maintain proper archiving for internal audits and client review.
• Track vessel schedules cargo status and documentation timelines to avoid delays and ensure operational efficiency.
• Support the operations team in documentation-related tasks and communicate updates or discrepancies to the relevant departments.
• Ensure strict compliance with maritime laws safety standards and internal company policies.
Qualifications & Experience:
• Bachelor’s degree in Maritime Studies Business Administration Logistics or a related field.
• 2–5 years of experience in a similar role within the marine oil & gas or logistics sector.
• Familiarity with maritime operations such as ship agency chartering AGO supply and STS is highly desirable.
• Strong understanding of port operations shipping documentation and relevant regulatory requirements.
• Proficiency in MS Office Suite (Word Excel Outlook).
• Excellent organizational communication and interpersonal skills.
• Ability to work under pressure and manage multiple priorities.
• Knowledge of vessel chartering procedures AGO supply documentation or STS operations documentation.
• Familiarity with port community platforms and e-clearance systems in Nigeria.
Interested and Qualified candidates should send their applications to
Employment Type
Full Time
