Administrative Assistant
Administrative Assistant
Posted on :
08-04-2025
Employer Active
1 Vacancy
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Job Description
Administrative Assistant Tampa FL
(Municipal Group)
(Municipal Group)
Infrastructure Consulting & Engineering LLC (ICE) is a fullservice transportation design and consulting firm specializing in civil and transportation engineering services. With a strong commitment to excellence innovation and client satisfaction we deliver comprehensive solutions for infrastructure projects across the U.S. Our collaborative culture technical expertise and passion for improving communities drive our success.
Job Summary
The Administrative Assistantwill support our Municipal Group in the Tampa office. While prior experience within an infrastructure design firm is preferred it is not a mandatory requirement.The Administrative Assistant will provide support to the division manager and other employees by handling a variety of tasks to ensure that all interactions between the organization and others are positive and productive.
Position Responsibilities
- Assist in coordinating and supporting various project activities for the client.
- Maintain accurate and uptodate project databases including documentation and project files.
- Assist with project setup and monthly invoice coordination.
- Prepare meeting agendas take minutes and ensure followup on action items.
- Responsibilities will also include performing daily office needs and miscellaneous clerical tasks.
- Maintaining division employee calendars for conference rooms and pool vehicles.
- Coordinating with the recruiting team to schedule inperson job interviews for candidates.
- Assist with new hire orientation and serveas a point person for all new employee questions.
- Other duties will be assigned as appropriate.
Position Requirements
- HS Diploma required; Associates or Bachelors Degree in business preferred.
- Minimum of 35 years of experience in administrative duties in a service provider environment.
- Strong proficiency in MS Office Suite (Word Excel Outlook Teams) is required.
- Strong interpersonal skills are essential.
- Effective communication skills both written and verbal are necessary to engage with colleagues team members and during group presentations and meetings.
- Ability to proficiently read interpret and present numerical data in a resourceful manner as well as skillfully gather and analyze information is crucial.
- Capability to prioritize and plan work activities efficiently to optimize time management is a must.
- Demonstrated traits of organization accuracy thoroughness and the ability to monitor work for quality are vital.
- A valid Drivers License is required with a safe driving record and must complete a preemployment screening.
- Must be legally authorized to work in the United States.
- ICE is a drugfree workplace.
Desired Qualifications
- Prior experience with a civil engineering firm is desired though not mandatory.
Physical Demands
While working in the office this position predominantly involves up to 8 hours per day at a computer workstation with occasional standing and walking. The employee may occasionally lift lightweight office supplies and materials typically not exceeding 20 pounds. The office environment is indoors characterized by controlled temperatures and minimal exposure to adverse conditions.Hand and eye coordination adequate for computer data entry is needed.
Expected Hours of Work
This position is fulltime 40 hours per week). Office hours are from 8:00 a.m. to 5:00 p.m. Monday through Friday allowing one unpaid hour for lunch each day. While overtime is generally not anticipated occasional projects or deadlines may necessitate additional hours compensated according to company policy. Flexible schedules may be available with prior approval from the immediate supervisor. Work schedules may vary based on project demands. This is a daily inoffice position.
Why Build Your Career with ICE
At ICE we value diverse perspectives innovative thinking and personal initiative. Our leadership is committed to your growth and wellbeing creating an environment where everyone can thrive.
At ICE we value diverse perspectives innovative thinking and personal initiative. Our leadership is committed to your growth and wellbeing creating an environment where everyone can thrive.
Heres what you can expect at ICE:
- Competitive pay and comprehensive benefits
- Professional development and clear paths for career growth
- A collaborative supportive team of skilled professionals
- Opportunities to work on impactful infrastructure projects that shape and connect communities
ICE is proud to be an Equal Opportunity Employer. We are committed to fostering a diverse and inclusive workplace and encourage qualified veterans and individuals with disabilities to apply. We do not discriminate based on any protected status in accordance with applicable federal state and local laws. Applicants with disabilities or limited English proficiency may contact Human Resources for assistance ator . Discover more about our team values and projects by visiting www.iceeng.
Employment Type
Full Time
Key Skills
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