Administrative Assistant for Special Education Finance
Administrative Assistant for Special Education Finance
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Job Description
Administrative Assistant for Special Education Finance
Kent ISD
Full time 260 day year-round position
Non-Union Hourly Classified Grade4
Performs basic accounting assistance as well as routine and advanced secretarial clerical and administrative duties to assure efficient and effective operation of the office and a positive impact on the provision of educational services.
General Responsibilities
- Performs standard and advanced secretarial and clerical duties for supervisor(s) including word processing and other computer operations; originating editing and proofing correspondence minutes reports notices recommendations and other materials; administers matters generally routine in nature to conserve supervisor(s) time.
- Initiates responds to and routes telephone calls; screens and routes incoming mail publications and other materials initiates and responds to routine and non-routine inquiries; resolves problems and refers questions with policy and procedure implications to supervisor(s).
- Gathers and compiles special education data needed for preparing internal/external financial reports; prepares such local state and federal reports and grants as directed.
- Provides positive public relations to callers/visitors; makes arrangements for visitors comfort.
- Performs varied secretarial/clerical duties requiring knowledge of departmental and organizational policies and procedures dealing with area of responsibility.
- Establishes and maintains confidential files for organizational/departmental records in manual and computerized modes.
- Creates and maintains correspondence documents forms and databases for the center programs.
- Strong technology and software application skills to include use of Microsoft Excel and Word Student Information Systems i.e. PowerSchool and PowerSchool Special Education and Red Rover.
- Assists with planning and scheduling county-wide meetings for special education finance and transportation.
- Participates in staff development programs to improve personal job skills and performance.
- Performs other accounting secretarial and clerical tasks as assigned.
Knowledge Skills and Abilities Required:
- High school graduate plus minimum five (5) year experience in secretarial or related field preferably in the Special Education environment; requires proven expertise in secretarial and administrative functions including computer and online skills.
- High level of communication and interpersonal skills such as discretion integrity and flexibility to interact effectively with administrators peers constituent districts parents and the general public.
- Experience with financial data preferred particularly within Microsoft Excel.
- Ability to read comprehend and transmit complicated and detailed instructions in order to plan and perform job duties.
- Broad knowledge of organizational operations and policy and a high level of experience and technical skills.
- Ability to pay close attention to details; to organize prioritize and work independently and co-operatively as well as schedule and produce work in a timely manner.
- Proficiency with a personal computer in a variety of software programs including Microsoft Office (Word Excel) and Google Suite with the ability to learn new technology applications and tools.
- Knowledge of Special Education law and rules.
Benefits: Robust benefit package includes full medical dental and vision insurance; generous paid sick andvacation days; State of Michigan School Employment retirement program; Kent ISD is a participating employer for the Public Student Loan Forgiveness program (PSLF/ SAVE plan) for eligible Federal student loans.
The above is intended to describe the general content of and requirements for the performance of this position. It is not to be construed as an exhaustive statement of duties responsibilities or requirements. To perform this job successfully an individual must be able to perform each essential duty satisfactorily. Alternative requirements that may be appropriate and acceptable to the School Board may be considered. The requirements listed above are representative of the knowledge skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
The District does not discriminate on the basis of race color national origin ethnicity religion sex (including gender identity or expression sexual orientation pregnancy childbirth or a related condition) age height weight familial status marital status military service veteran status genetic information disability or any other legally protected basis and prohibits unlawful discrimination including harassment and retaliation in any education program or activity that it operates including in admission and employment. The Coordinator for Title IX Section 504 the Age Discrimination Act and Title II is: Dave Rodgers Assistant Superintendent of Human Resources
Employment Type
Full-Time
