Administrative Assistant II

We Put the World on Vacation

Travel Leisure Co. is currently seeking anAdministrative Assistant the right hand person to support multiple Vice Presidents various lines of business.

The Administrative Assistant will act as on-site support for several Vice Presidents (VP) and the VPs direct leadership team located in our various office locations across the United States.

The environment is FUN friendly and also fast paced requiring the ability to remain focused and organized under pressure. The individual will exemplify our standards of service excellence including a commitment to consistently demonstrate our Hospitality with HEART! philosophy. Our service-oriented Hospitality with HEART! culture encourages each associate to:

Hospitality - Treat everyone like family

Engagement - Deliver our purpose

Accountability - Own our impact

Respect Consider others in every interaction

Teamwork - Succeed together

The Administrative Assistant must demonstrate a professional positive and approachable demeanor and be comfortable working in a fast paced highly matrixed environment. Must remain calm under pressure and remain focused and well organized. Will be required to collaborate and successfully partner with other department Administrative Assistants as necessary on various tasks and projects. They will organize and schedule meetings capture meeting notes and follow-up items create agendas and pre-meeting packets and may plan and manage large meetings and events throughout the year including all team summit planning/coordinating. May type format and proofread a variety of materials including but not limited to correspondence memos reports and organization charts.

The Administrative Assistant will prioritize and handle internal and external correspondence; maintain daily and long-term calendars; make travel arrangements; conduct research and prepare reports; oversee and keep track of projects; professionally screen incoming calls; handle all mail; and maintain all necessary files and reports. Supporting various senior leaders within the TL Co. organization requires the individual to demonstrate the ability to work under pressure be flexible and adaptable in a multi-cultural and global environment exercise proper discretion and judgement regarding business matters and handle all confidential matters appropriately with tact and sensitivity.

How Youll Shine

• Complete monthly expense reports - Verify all travel receipts and complete expense reports for final sign-off. Perform expense reconciliation as needed communicating with numerous sources to solve disputed amounts in a timely manner

• Coordinate travel arrangements including travel itineraries and agendas. As needed set up travel profiles using corporate travel program and coordinate travel options in coordination with corporate travel arrangements

• Reconcile and coding of invoices

• Support onboarding of new team members including equipment requests

• Ensure all written communication with senior level executives are well written grammatically correct and accurate

• Compose draft and assist with PowerPoint presentations and various reporting needs with high degree of accuracy. Ability to format and navigate excel worksheets

• Assist in preparation and organization of conferences events and various leadership/team meetings

• Screen telephone calls and/or visitors arrange meetings and conference calls

• Organize and plan outlook calendars keeping leadership informed of changes when they occur

• Ensure files records and information are well organized while maintaining confidentiality at all times

• Respond to emails from vendors partners and senior leaders within the organization associates etc.

• Coordinate team activities and events

• Performs miscellaneous tasks projects and assignments as needed

What Youll Bring

• High school diploma or GED required; BA or BS degreepreferred

• IAAP (International Association of Administrative Professional) Certification preferred

• Three plus years of experience in a similar corporate executive administrative role supporting senior level leader as well as remote leaders/teams is preferred

• Proven experience managing complex calendars schedules and all appointments and other commitments while being proactive with potential conflicts

• Experience with arranging and booking domestic and international travel and managing expense reports

• Hospitality Travel or Customer Service oriented industry is preferred

• PeopleSoft knowledge preferred

• Strong customer service and problem solving skills to interact with all levels from first line employees to executives and customers

• Excellent written and oral communications skills

• Operate professionally and with a high degree of ethics; ability to maintain confidentiality at all times and without exception

• Ability to handle delicate and sensitive internal and external situations with empathy patience tact and diplomacy

• Strong follow through prioritization and time management abilities

• Open to sharing ideas and being creative

• Ability to build relationships at all levels within the organization and successfully partner with the administrative and executive assistants across the organization

• Flexibility to multi-task while maintaining ability to be detail oriented

• Professional demeanor to all those he/she comes in contact with (both inside and outside of the organization)

• Ability to stand ground while being approachable

• The desire to perform tasks at a level that is better than expected

• Intuitive and possess a quiet confidence

• Must be capable of multi-tasking with ease in a fast paced environment

• Fully proficient with Microsoft Office tools e.g. Outlook Word Excel and some PowerPoint.

• High level of comfort with learning new systems and tools. Experience with Concur Workday and other various HR technologies is preferred.

How Youll Be Rewarded:

We offer a diverse range of comprehensive health and welfare benefits to associates who work 30 or more hours per week to meet your needs and support you throughout your career with us. Travel Leisure Co. benefits include:

Note: Temporary and/or seasonal associates are ineligible for Paid Time Off.

• Medical
• Dental
• Vision
• Flexible spending accounts
• Life and accident coverage
• Disability
• Depending on position paid time off parental leave and holidays (speak to your recruiter for additional information)
• Wish day paid time to volunteer at an approved organization of your choice
• 401k with employer match (subject to eligibility requirements including tenure - speak to your recruiter for additional information)
• Legal and identify theft plan
• Voluntary income protection benefits
• Wellness program (subject to provider availability)
• Employee Assistance Program

Where Memories Start with You

Hospitality is at the heart of all we do at Travel Leisure Co. Here youll find an inclusive environment where we deliver excellence and take time to have fun celebrate together and support one another. Were always looking ahead to whats next and how we can strengthen our business its neighboring communities and the customer experience. Join our global team and build a career where memories start with you.

We are an equal opportunity employer and all applications will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process please email your request to including the title and location of the position for which you are applying.