Contract Administrator
Contract Administrator
Posted on :
08-04-2025
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1 Vacancy
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Job Description
Job Description
Contract Administrator
Oxford OX11
Permanent Full Time
32000 Plus Excellent Package
Our client is a highly reputable and growing facilities management contractor who specialise in high end real estate maintenance contracts. Due to expansion they are currently looking to recruit a Contract Administrator to join the team based in Oxford.
The Role:
- Scheduling jobs engineers diaries updating systems ordering parts document submissions.
- Ensure all client requests are dealt with in an efficient manner providing comprehensive feedback where necessary.
- Supporting clients with arranging maintenance works emergency call outs with internal engineers or subcontractors.
- Ensure all maintenance reactive and callouts related works from the previous day have the correct information (labour materials) and have been closed off and ready for invoice if necessary.
- Supporting Finance team with monthly contractual billing and extra works invoicing submitting all purchase or variation orders.
- Ensure annual archiving is undertaken and completed as per the company policy.
- Monitoring the use of the SimPRO (connect) to ensure that engineering staff are using the system correctly i.e. picking up their jobs (starting work) at the correct time and closing their jobs (stopping work) are the correct time also looking at the correct detail of job reporting and bring to the Business Unit Contract Manager attention any discrepancies.
- Provide administrative support to the other Business Units team during annual leave or sickness as required.
- Will be required to undertake any other duties as may be required by the Contract Manager.
- Responsible for the planned maintenance and reactive maintenance (unplanned) ensuring compliance with the planned maintenance schedules on simPRO or clients platforms ensuring all work are issued to the correct engineer or subcontractor.
The Person:
- You will have previous experience in contract/maintenance administration and ideally within a similar position dealing with engineers maintenance.
- You will ideally come from a background in facilities management/construction/engineering
- Excellent communication skills
- Good IT skills proficient in microsoft office suite
- Very strong organisational skills prioritising attention to detail
Package:
- Salary to 32000
- Office based OX11
- Permanent Full Time
- Hours Monday Friday 9am 5pm
- 25 Days annual leave plus birthday off and bank holidays
- Pension
- Healthcare
- Genuine Progression
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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