Executive Assistant
Executive Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
Are you an Executive Assistant with 5 years of work experience and experience with Board Meetings
Job Brief: The Executive Assistant is a member of the Funds operations team. The operations team is
responsible for handling a wide variety of duties related to event management board and operations support
and general office management. The Executive Assistant works closely with all Fund staff and reports directly to
the Vice President of Operations.
ORGANIZATION: Environmental Nonprofit
LOCATION: Evanston Illinois (Onsite)
POSITION TITLE: Executive Assistant
SCHEDULE:40 hours a week 9:00am 5:00pm
DURATION: Temporary
Hourly Rate $28/hr $30/hr
Our Ideal Candidate:
Bachelors Degree or equivalent experience.
Five years administrative experience.
Proficiency in MS Office.
Excellent written and verbal communication skills.
Demonstrated ability to manage complex tasks and prioritize competing demands in order to meet
deadlines.
Demonstrate ability to communicate directly with Board members and understand their preferences.
Ability to travel to work and offsite for meetings conferences and seminars.
Valid Drivers License
Ability to perform the physical duties of this job which require seeing talking and hearing as well as
sitting standing walking and use of hands.
Ability to use standard office equipment such as computers phones and copy machines.
Capable of lifting items up to 10 pounds
How You Will Spend Your Day:
Board Support
Support for the GLPF Board of Directors and their CommitteesAudit/Governance Finance Project and
Retirement Plan Committees: scheduling coordination development quality assurance and upload of
meeting agendas and materials and drafts of meeting minutes.
Administers GLPF meeting calendar.
Administrative liaison to board members.
Senior Management Support
Works directly with ED to support daily routine: scheduling speaking events appointments travel expense
reporting tracking sensitive events and other administrative support.
Calendar and appointment management for VP of Programs and VP of Operations.
Administrative Support
Supports team by drafting/reviewing/editing documents and presentations updating
document/presentation templates data entry and analysis and other activities as assigned.
Manage assigned vendors.
Schedules staff group meetings
Event Management
Planning and logistics management of all GLPF events including venue/vendor research site visits
contracts catering and audio/visual coordination.
Serves as liaison to board members grantees Fund guests and vendors during events.
Works closely with board chair to organize annual planning session in the chairs home state.
Keeps track of event finances to ensure budget compliance and completes meeting budget reconciliation
for each event.
Arranges staff board and guest travel.
Wed love to hear from you!
If this sounds like the job for you we would love to help make that happen. Please apply using this link.
Think you know someone fit for this role Please ask them to email
For more information about Careers In Nonprofits and our other available opportunities and workshops please visit our website at www.careersinnonprofits.
Due to the high volume of applications we receive we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base.Please rest assured that we retain all candidate information for possible future matches even if you do not hear from us in regard to your application in response to this ad.
Employment Type
Hourly
