Senior Systems Operations Coordinator

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Job Posting Date:

Application Deadline:

Salary Information:

Department:

Job Description:

The Financial Aid office at Madison College is seeking a Senior Operations Coordinator to join our team. This limitedterm position is primarily responsible for managing the import and export of ISIRs the reconciliation of Federal Grants Loans and Work Study (including FWS annual upload) and managing some of the small grant programs like Child Care Grant. This role requires advanced knowledge of financial aid attention to detail analytical and organization skills and the ability to work independently and collaboratively within a team.

The Senior Operations Coordinator position is not student facing yet plays a vital role in maintaining the integrity of the financial aid processes at Madison College.

Job Details: This is a fulltime 52weeks per year limitedterm position through December 10 2027. General working hours are Monday through Friday from 8:00am 4:30pm. This position has the option to perform work remotely with the expectation for in office work approximately one day per month. Subject to change per Madison College policy.

This position reports to the Manager Operations & Compliance Financial Aid.

Madison College offers an excellent benefits package including vacation holidays health/vision/dental/life insurance options and participation in the Wisconsin Retirement System (WRS).

Madison College believes every team member brings unique perspectives and experiences that enhance our ability to understand and engage with the world tackle challenges and develop innovative solutions. Come be part of our great team!

This position will be open until filled with a first consideration date of April 6 2024 at 11:59 pm. After this date the recruitment may close without further notice. Interested applicants are encouraged to apply as soon as possible.

Required documents 2

• Resume
• Cover Letter

*Failure to include these documents by the first consideration date will RESULT IN THE DISQUALIFICATION OF YOUR APPLICATION.

Essential Responsibilities:

• Electronically import all Institutional Student Information Records (ISIRs) into SIS (currently PeopleSoft and Campus Solutions).
• Review ISIRs in Suspense mode
• Review all file message classes received from the U.S. Dept. of Education through EdConnect TD Client or COD and perform all duties processing them into SIS.
• Reviews and reconciles the Federal Pell Grant and Direct Loan programs by troubleshooting disbursement and accounting reports with PeopleSoft COD and the G5/G6. Performs Federal Work Study reconciliation each payroll cycle. Prepares and submit annual FWS file annually.
• Performs Peoplesoft testing due to new financial aid regulatory releases. Recommends any adjustments to financial aid processes.
• Maintains a commitment to the college mission vision and values.
• Other duties as defined by department college or officials.

Knowledge Skills & Abilities:

• Skill in communicating effectively and professionally both orally and in writing.
• Demonstrated skill in communications and human relations with populations of diverse socioeconomic and cultural backgrounds and persons with disabilities.
• Knowledge of financial aid regulations procedures best practices and terminology.
• Ability to research federal and state regulations as needed.
• Ability to transfer files securely with outside agencies in an electronic format.
• Ability to coordinate own work with that of others and maintain appropriate quality of standards for assigned work.
• Knowledge of PeopleSoft or other similar student information system.
• Ability to research and resolve errors with systems accounting reports and processing.

Minimum Requirements:

• Associate degree or equivalent working experience. *Experience used as an equivalent of an educational requirement is in addition to any experience required by the position.
• Three 3 years of work experience directly related to the skills required for successfully performing the duties of this position.

Madison College does not offer H1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

If you are experiencing application issues please contact us at the Talent Acquisition email or HR hotline.

To ensure that emails from us regarding your application do not go to your spam folder please add the @madisoncollege domain as a safe sender in your email.

Madison Area Technical College does not discriminate on the basis of race color national origin sex disability or age in employment admissions or its programs or activities. Madison College offers degrees diplomas apprenticeships and certificates in Architecture & Engineering; Arts Design & Humanities; Business; Construction Manufacturing & Maintenance; Culinary Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law Protective & Human Services; Science Math & Natural Resources; and Transportation. Admissions criteria vary by program and are available by calling our Enrollment Office atorExt. 6210. The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the colleges nondiscrimination policies: Lisa Muchka Director Civil Rights and Compliance 1701 Wright Street Madison WI.5221