Payroll Specialist Assistant
Payroll Specialist Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
Job Title: Payroll
Primary Purpose:
Compile and prepare regular district payroll including related reports and deposits. Work under moderate supervision to ensure accurate and timely preparation of payroll records according to prescribed procedures and regulations.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Knowledge of basic payroll accounting procedures
Ability to maintain accurate and auditable records
Ability to use software to create spreadsheets databases and do word processing
Proficiency in keyboarding and file maintenance
Ability to work with numbers in accurate and rapid manner to meet established deadlines
Effective organizational communication and interpersonal skills
Experience:
years payroll accounting experience
Major Responsibilities and Duties:
Payroll Accounting
- Prepare accurate district payroll for distribution to employees following established procedures.
- Receive and audit time sheets for all district employees. Calculate employee wages salaries hours worked overtime pay and determine withholdings deductions and net pay.
- Balance payroll earnings and deductions; initiate related transfers of funds and deposits.
- Maintain district payroll registers employee payroll information and other original documentation in an orderly and accurate manner in accordance with state federal and district requirements.
Data Entry
- Prepare and post all payroll changes including payroll deductions salary changes termination and new employee information.
- Records and Reports
- Compile maintain and file all reports records and other documents as required including maintaining payroll and related files such as payroll records absentfromduty reports and service records.
- Prepare and submit payroll reports and forms including those required by Internal Revenue Service Texas Workforce Commission Texas Retirement System Federal Insurance Contributors Act (FICA) Medicare Texas New Hire Reporting and Workers Compensation Commission.
Other
- Work cooperatively with human resource department principals department heads campus and department secretaries and employees to ensure accuracy of information reported. Resolve payroll problems and inquiries.
- Respond to requests from financial institutions regarding verification of employment.
- Maintain confidentiality of information.
- Follow district safety protocols and emergency procedures.
Supervisory Responsibilities:
None.
Mental Demands/Physical Demands/Environmental Factors
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping pushing/pulling and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions to meet established deadlines; maintain emotional control under stress
Required Experience:
Unclear Seniority
Employment Type
Full-Time
