Office Coordinator
Office Coordinator
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$ 55000 - 60000
1 Vacancy
Job Description
Office Coordinator
About PAI
PAI is a nonprofit civil society organization based in Washington D.C. Founded 60 years ago we work to advance sexual and reproductive health and rights for all people through U.S. and global advocacy partnerships with multisectoral institutions and the funding of communitybased organizations across Africa Asia Latin America and the Caribbean.
PAI envisions a world where all people can fully realize their sexual and reproductive health and rights to achieve health equity economic wellbeing and gender equality. We believe that equitable progress for sexual and reproductive health and rights is central in achieving urgent and sustained gains for the health equality and prosperity of women youth and atrisk communities around the world.
PAI advocates on the global stage and works with policymakers in Washington D.C. to drive supportive and expansive U.S. foreign aid and policy for sexual and reproductive health care. We also provide flexible funding and strategic and technical advocacy support communitybased organizations in over 30 countries so local advocates can advance sexual and reproductive health investment and policy priorities in their own countries and communities.
We achieve excellence not by simply representing different identities but by listening to understanding and making room for others to thrive. Diversity equity and inclusion go beyond representation and were committed to creating an inclusive and equitable workplace.
PAI has embarked upon a new era of impact and excellence. We are committed to sharing our strengths elevating the achievements of peer civil society organizations around the world and using evidence data and policy insights to hold U.S. and global decisionmakers accountable. Despite the threats to sexual and reproductive health and rights in the United States and around the world we know the power of advocates and are excited to bring on new team members who are inspired by communityled advocacy accountability and collective action to demand protect and advance sexual and reproductive health care for all. To learn more visit pai
About the Role
The Office Coordinator is an essential member of the Population Action International team based in Washington DC. Both a welcoming friendly and helpful face to visitors in person or callers on the phone and detailoriented and diligent support for HR and Operations administrative functions. This position ensures that both the organizations constituents feel happy and supported by the organization and the rest of the HR & Operations team feel they have the support they need to maintain PAIs systems. Serving in both public and more behind the scenes capacity the ideal candidate for this position is an energetic and enthusiastic professional who is detailoriented doesnt mind wearing multiple hats and has experience handling a wide range of executive financial and operational supportrelated tasks and is able to work independently as required. They are well organized detail oriented and enjoy the administrative challenges of supporting a diverse multinational organization. The Office Coordinator will report to the Director of Human Resources & Organizational Excellence.
Essential Responsibilities
- Facilitating a warm inviting atmosphere for guests including building/office access greeting them upon arrival and helping them settle in.
- Answering the main phone line and providing the first level of support to the organizations donors and constituents.
- Providing support in an administrative capacity to the HR & Operations team supporting the planning and daytoday operations functions and services of the HR & Operations team.
- Providing backup secondary scheduling and administrative support the President & CEO.
- Providing internal events and meeting support to the Office of the CEO such as Board meetings donor meetings and highlevel meetings.
- Receiving and opening and/or distributing mail and packages with all postal carriers and coordinating outbound shipping distribution logistics.
- Coordinating facilities services including but not limited to cleaning/maintenance of the office and its systems as well as repairs and/or construction as needed.
- Maintaining inventory of office kitchen and maintenance supplies for multiple departments and coordinating procurement for additional supplies as needed.
- Coordinating office usage including meeting spaces meeting preparation (including catering) as well as guest access.
- Assisting with businessrelated travel arrangements for staff including procurement of business visas.
- Maintaining and updating staff contact list phone extensions and org chart.
- Leading internal communications on staff celebrations holiday reminders and social gatherings.
- Ensuring a safe clean fully functioning cost effective headquarters.
Education and Experience Requirements
- Bachelors degree.
- Minimum of two years of relevant professional experience.
- Must be highly efficient with the ability to manage several diverse tasks activities and projects at the same time.
- Resiliency to handle shifting priorities and maintain demeanor in high intensity situations; ability to operate independently; detail oriented.
- Ability to be flexible and take an optimistic approach to work; able to anticipate and handle challenging situations.
- Critical thinker with analytical abilities the ability to understand complex concepts synthesize information from multiple sources and make rapid decisions.
- Ability to quickly assess challenging situations and make recommendations based on sound business judgment.
- Ability to build strong relationships and work with individuals at all levels of the organization.
- Ability to maintain confidential material.
- Must have exceptional verbal and written communication skills.
- Proficiency in MS Office.
- Has a proactive and can do attitude.
- Punctual and responsive.
- Proficient in MS Word Excel PPT Adobe and Outlook.
- Knowledge or basic experience using Canva is a plus.
Salary Range
Annual salary range $55k$60k depending on experience. PAI offers a comprehensive and competitive benefits package that includes health dental and vision care direct contribution 403(b) retirement plan flexible spending account tuition reimbursement and personal professional development funds.
Please note that this position is expected to be onsite at the PAI Office in Washington DC five days a week (Monday Friday) during PAIs business hours of 9:00 am 5:00 pm.
Candidates must be authorized to work in the United States and will be subject to a background check.
PAI believes it is strengthened by the diversity of its staff and welcomes such diversity including race gender identity or expression sexual orientation age educational attainment disability and veteran status. PAI welcomes applications from people of all cultures backgrounds and experiences and strongly encourages people of color and persons with disabilities to apply. PAI actively cultivates an institutional culture that reflects the values of respect equity and inclusion that it seeks to amplify in its work.
Required Experience:
IC
Employment Type
Full Time
