Patent Prosecution Clerk

This position is a hybrid role requiring a minimum of 3 days in office.

Osler Hoskin & Harcourt LLP is one of Canadas leading business law firms. Advising many of Canadas corporate leaders as well as U.S. and international parties with extensive interest in Canada our more than 1000 firm members are based in offices in Toronto Montral Ottawa Vancouver Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers students management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to further your career or carve out a new path.

We are seeking a Patent Prosecution Clerk to join our leading and growing Intellectual Property Department in our Ottawa office. This fulltime position is open to candidates with an avid interest in Patent Prosecution including the legal and clerical steps and processes required to bring a patent application to grant. Candidates with experience working in Intellectual Property would be an asset however we are open to onthejob training.

Responsibilities:

• Maintain a comprehensive docketing reminder and bringforward system to ensure that all deadlines and due dates associated with patent prosecution are met and that all relevant deadlines are brought to the attention of legal professionals.
• Data entry and review.
• Communicate with U.S. Patent and Trademark Office (USPTO) and Canadian Intellectual Property Office (CIPO) on behalf of clients and legal professionals regarding status maintenance and advancement of patent examination and prosecution.
• Draft correspondence letters and memos for review by a legal professional.
• Communicate directly with clients such as reporting routine matters.
• Reporting Patent Cooperation Treaty (PCT) notices and opening files.
• Filing and reporting PCT/foreign applications (updating database with deadlines).
• Reporting examination convention year foreign Office Actions working requirements and their subsequent reminders.
• Reporting notice of allowance forwarding issued patents.
• Administering formality requirements.
• Processing requisitions voluntary amendments sequence listings.
• Perform other duties as assigned.

Position Requirements

Education and Experience

An undergraduate degree or diploma in business administration law clerk or similar would be an asset. However an equivalent combination of education training and onthejob experience will be acceptable.

Knowledge and Skills

• Ability to obtain clarify present and discuss information pertinent to assignment in a clear and concise manner.
• Proficient in Microsoft (Excel Outlook Word PowerPoint).
• Accuracy of work product and excellent attention to detail.
• Strong communication interpersonal and client service skills.
• Ability to multitask and prioritize.
• Advanced organizational skills.
• Teamwork skills to interact/collaborate with various group; partnered with ability to take initiative and work independently.
• Ability to maintain absolute confidentiality of information.

For the safety of firm members and visitors Osler is committed to complying with the recommendations of public health authorities including with respect to adopting mandatory vaccination policies. Employment at Osler is therefore conditional on complying with any vaccination policies that Osler may adopt from time to time in response to the recommendations of public health authorities.

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment and we welcome and encourage applications from people with disabilities and people with diverse backgrounds identities and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks including a criminal record check credit check and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canadas leading law firms please reply in confidence with a cover letter and rsum by the closing date.

No agencies or phone calls/emails please.

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