Human Resources Coordinator
Human Resources Coordinator
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Job Description
Human Resources Coordinator
THE ROLE
The Human Resources Coordinator assists with recruitment and interview process. Tracks status of candidates in HRIS and responds with followup letters at the end of the recruiting process. Schedules meetings and interviews as requested by the hiring managers. Their main duties include providing administrative support to employees assisting the HR Manager with recruiting candidates to fill open roles and providing administrative assistance including payroll and HR reporting functions
WHAT DO WE OFFER
We offer competitive health benefits wellness and healthcare spending accounts and a holiday package that includes the week between Christmas and New Years off. Youll also be getting in as we grow so growth opportunities abound if you exhibit the knowledge expertise and passion to grow with the organization.
This is a fulltime permanent position working out of our impeccably designed and furnished office.
THE DAY TO DAY
The successful candidate will be responsible for the following:
Recruitment and onboarding
- Assist with the recruitment process by identifying candidates performing reference checks and issuing employment contracts.
- Coordinate the fullcycle recruitment process including posting jobs screening resumes conducting phone interviews coordinating with candidates booking in person / remote interviews and conducting reference checks.
- Facilitate candidate coordination and communication throughout the hiring process.
- Manage the recruitment closeout process including declining unsuccessful candidates and closing job postings.
- Assist with the creation and delivery of employment offer letters/contracts to successful candidates and support the negotiation process.
- Supporting the administrative part of the new hire process (screening contracts updating of HR systems)
- Helping out where necessary during the preboarding and onboarding of employees i.e. staying in touch with them answering their questions sending them relevant material and so on
- Schedule meetings interviews HR events and maintain agendas.
- Perform onboarding support with orientations and update records of new staff.
- Assist with creating efficiencies within the recruitment process.
Administrative tasks
- General administration and coordination of HR practices. Including letters of employment gathering certifications create bonus letters amendments to offer letters etc
- Answering all internal and external HRrelated queries and requests
- Assisting with payroll administration
- Maintaining and updating employee records within Payworks
- Assisting with preparation of the termination process
- Scheduling meetings events interviews etc.
- Assist with all internal and external HR related inquiries or requests.
- Assist with payroll and adhoc HR projects.
- Support other assigned functions.
- Keep uptodate with the latest HR trends and best practices.
- Maintain the HR teams calendar (schedule meetings interviews HR events etc.
- Assist in other Human Resources and general administrative tasks as required
- Maintain the biweekly Employee Announcements and Information communication by completing employee announcements and working with the Marketing team
Job Postings and Job Descriptions
- Work collaboratively to ensure the Job Postings and Job Descriptions are formatted in a consistent template.
- Other duties assigned
YOU BRING THE FOLLOWING
- Knowledge of HR & Payroll Compliance Legislation payroll systems analytics and best practices as well as employment law and occupational health & safety in various jurisdictions (current locations in BC AB MB ON)
- Effective HR administration and people management skills.
- Exposure to payroll practices.
- Full understanding of HR functions and best practices.
- Excellent written and verbal communication skills.
- Works well under pressure and meets tight deadlines.
- Highly computer literate with capability in email MS Office and related business and communication tools.
- Fantastic organizational and time management skills.
- Strong decisionmaking and problemsolving skills.
- Ability to maintain discretion with confidential information.
- Superior communication and interpersonal skills.
- Ability to analyze data strong organizational skills demonstrated attention to detail.
- High level of accuracy and attention to detail
- Excellent communication and business writing skills
- Demonstrate inquisitiveness and willingness to pursue process improvement.
- Highly motivated and operates with a sense of urgency to complete responsibilities under limited supervision.
- A postsecondary diploma/degree in Human Resources and/or related equivalent experience.
- CPHR designation would be considered an asset
- The ability to pass a Criminal Background Check if required.
ABOUT US
Contemporary Office Interiors (COI is a privatelyowned MillerKnoll Certified Dealer DIRTT Certified Construction Partner Architectural Walls and Commercial Flooring provider. We have offices in Vancouver Edmonton Winnipeg Toronto and a head office in Calgary. We prioritize people productivity and value to create more than a place to work we create a space to succeed.
Were proud of our halfcentury legacy as a company. Our talented people have brought us to where we are today. COI is and has been honoured to have a passionate team thats committed to creating exceptional spaces that inspire you to be your best.
We believe in the power of diversity and the power of teamwork. We need both collaboration and individual responsibility to organize effectively around our customers problems.
Please apply directly to this posting. We thank all candidates for their interest; however only those selected for an interview will be contacted.
Please visit our careers page to see more job opportunities.
Required Experience:
IC
Employment Type
Full-Time
