Administrative Coordinator
Administrative Coordinator
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Job Description
- Flexible location hybrid work arrangements
- Part 0.4FTE Time and fixed term till 31 December 2025
- HEW 6 $92573 $Superannuation (pro rata part time)
- Internal position: Open to all current continuing fixed term and casual Deakin staff only
Why work with us
At Deakin you will have access to benefits such as a variety of leave options including generous parental leave and the ability to purchase additional leave; flexible working arrangementsto help manage your worklife balance; ongoing learning and development opportunities to grow your career; an inclusive and supportive culture and environment to work in both online and on campus.
As an Administrative Coordinator you will:
- Assist with administrative support for IHT meetings including the distribution of agendas and attachments attendance at meetings minutes and implementation of agreed resolutions.
- Coordinate IHT Membership processes including managing the Membership database and associated mailing lists.
- Provide advice feedback or referral as required with regard to University policies and procedures.
- Coordinate the Institute Share Point Site liaising with stakeholders to collect information and update relevant sections taking a proactive approach to ensuring information is accurate.
- Lead process improvement activities and develop and implement practical accessible solutions based on stakeholder needs.
- Maintain service standards including prompt issues resolution and adherence to privacy confidentiality and compliance requirements.
To be successful youll have:
- A Degree and/or relevant experience.
- Experience in administration in a large organisation with complex administrative structures policies and procedures.
- Demonstrated high level of digital literacy and capability.
- Experience in operating in a highpressure diverse environment involving face to face phone and written communication.
- Demonstrated high level analytical and problemsolving skills in a relevant setting.
- Excellent written communication interpersonal and presentation skills with the ability to build strong relationships with a wide range of internal and external stakeholders and produce clear and accurate communications.
Heres how to apply:
Internal Position: Open to all current Continuing Fixed term and Casual Deakin staff only
Please submit your updated resume along with a brief cover letter outlining your relevant skills and experience by clicking the Apply button.
For a confidential discussion regarding this role please contact Kate Morrissy (Executive Officer) via email at
For a copy of the position description please see below:
PD #569285 IHT Administrative Coordinator HEW 6 2025FINAL.pdf
Applications for this position close on Sunday 13th April.
Are You Ready
Deakin is a Victorian university with a global impact. We are an agile dynamic and innovative university committed to making a positive impact through our excellence in education research and innovation and the contributions we make to the wider community.
We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive thriving culture will ensure that people choose to come and stay at Deakin and contribute to our ongoing success.
We value diversity and aim to build an inclusive environment that champions embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people and people of all abilities cultures sexual orientation and genders.
Required Experience:
IC
Employment Type
Part-Time
