Secretary for Academic Support Services
Secretary for Academic Support Services
Posted on :
06-04-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
06-04-2025
Job Description
The University of Rio Grande/Rio Grande Community College is seeking a Secretary for Academic Support Services. This fulltime support staff position is offered with a comprehensive benefit package including health dental and vision insurance retirement life and disability insurance paid leave educational benefits and all other benefits associated with a fulltime employment.
Position Summary:
Under general supervision performs effective and accurate general secretarial/clerical and other duties that support the daily operation of the Academic Support Services Department which includes the following: The Office of Accessibility The Jenkins Center for Academic Success (learning support services; tutoring; writing assistance) and the Testing Center. These duties include but are not limited to: maintaining records and files for each area; scheduling appointments; word processing/typing filing gathering and compiling information as directed; picking up and distributing daily postal mail; sending mail/email as needed and directed; scheduling meetings; supervising student employees as assigned; processing financial and fiscal records and reports; monitoring use of and ordering supplies as needed; functioning as a test center proctor; maintaining skill set/completing professional development to meet technological and programmatic changes within the department as well as the institution.
Essential Duties:
- Provides clerical/support duties to each operational area in Academic Support Services as assigned
- Develops a thorough knowledge of each operational area so that accurate and detailed information may be provided to students faculty and staff
- Practices discretion and tactfulness to ensure security and confidentiality in handling sensitive documents and information
- Adheres to compliance with regard to HIPAA and FERPA
- Professionally and pleasantly greets visitors and callers; handles inquiries and directs them to the appropriate person(s) according to need.
- Manages organizes and maintains detailed paper and electronic records and files.
- Composes types and distributes routine correspondence and reports.
- Maintains office supplies inventory; places orders for supplies; verifies receipt of supplies; distributes supplies.
- Proficiently operates standard office equipment such as copiers phone and fax systems; uses computers for spreadsheet word processing database management and other applications.
- Serves as test proctor in the testing center
- Completes special projects and assignments as required and performs related duties as assigned.
- Continually develops and improves skills through professional development.
Knowledge Skills and Abilities:
- Professional and pleasant in selfpresentation; possesses a helpful customer serviceminded manner
- Wellorganized with welldeveloped efficient time management skills
- Understands and adheres to HIPAA FERPA and ADA compliance when handling sensitive documents and information
- Possesses excellent communication skills (both written and spoken) with attention to detail
- Proficient in the use of standard office equipment (computers phones fax etc)
- Proficient in the use of computerbased programs/systems such as standard software packages (eg Microsoft Office word/excel) student information systems etc for appointment making record keeping report generating financial budgeting/requisitioning and test administration/proctoring
- Proficient in task prioritization works independently with integrity and proceeds with objectives under limited supervision and guidance.
- Flexible and able to multitask across areas of operation (Office of Accessibility; Jenkins Academic Center and Testing Center)
- Completes tasks proficiently and in a timely manner
- Maintains standards required for test proctoring
- Works well collaboratively with other departments and individuals across campus
Position Qualifications:
Minimum:
- High school diploma or equivalent
- Related experience 6 months
Preferred:
- Associate degree in secretarial science/office management or related field
- Related experience 2 years or more
- Previous experience with handling sensitive/confidential documents (those that are HIPAA FERPA and/or ADA compliant)
Application Instructions:
Qualified applicants must submit a cover letter (detailing their interest and qualifications) updated resume as well as the names and contact information of at least three 3 references to Dr. Stephanie AlexanderDirector of Academic Support Services & Student Accessibilitythrough the Universitys online application portal.
Review of applications will begin immediately. Position is open until filled. Background check and official transcripts required prior to hire. For additional information about Rio please visit: www.rio
The University of Rio Grande/Rio Grande Community College is Americas unique private/public institution of higher education designed to provide learners the opportunity to attain a highquality highvalue education. Our personalized learnercentered environment promotes successful lives careers and responsible citizenship. The campus of the university and community college is nestled in the rolling hills of southeastern Ohio and is adjacent to the original Bob Evans Farms and Homestead in Rio Grande. Rio is an Equal Opportunity Employer
Employment Type
Full Time
Key Skills
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