Graduate Program Coordinator
Graduate Program Coordinator
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Job Description
Department: CAS Academic Support Unit 7
Classification: Office Specialist 2
Appointment Type and Duration: Regular Ongoing
Salary: $18.16 $26.97 per hour
FTE: 1.0
Review of Applications Begins
March 13 2025; position open until filled
Special Instructions to Applicants
In addition to your application please submit the following:
Current resume/CV
Three 3 professional references with contact information
Department Summary
The College of Arts and Sciences (CAS) is the hub of learning research and academic excellence at the University of Oregon. With nearly 50 departments and programs representing the natural sciences social sciences and humanities the high quality of our programs is the main reason why the University of Oregon is one of only 66 top universities in the prestigious Association of American Universities. Our faculty and advisors work directly with students to help them think analytically question critically and communicate clearly about how to find solutions to realworld issues in the world we live in. Our staff and managers play critical and dynamic roles in supporting and advancing the academic mission of the University and of CAS.
This position is in an Academic Support Unit (ASU) which houses staff managers and an Associate Director who provides administrative strategic and operations support to multiple academic departments in CAS. ASU7 includes the Departments of Environmental Studies Geography & Anthropology.
Position Summary
The Graduate Program Coordinator supports graduate students within the assigned Academic Support Unit (ASU) and assists the Academic Programs Manager in administrative tasks and special projects developing an indepth knowledge and expertise to consistently coordinate and administer graduate program operations and special projects in assigned areas. This position is a primary daytoday point of contact for graduate students responsible for independently communicating with individuals and groups at all levels of the university to research and interpret information.
This position oversees and coordinates the administration of the graduate programs within the assigned ASU. In assigned areas the position will provide guidance to students and faculty related to curriculum application requirements academic planning and scheduling and special programs. This position also assists the Academic Programs Manager and ASU faculty with special projects as needed. This position is responsible for communicating with current and prospective students about deadlines rules and requirements; managing graduate websites; graduate student recruitment efforts toward enrollment goals; maintaining graduate student records; monitoring student progress and compiling all graduate applications.
Special projects require independent research analysis review and interpretation. The position may initiate and/or propose such projects and studies or be assigned projects from Department Heads Directors or Academic Programs Manager. This position has responsibility for undertaking projects from setup through completion and has nearexclusive control of many projects. Examples of projects include course schedule development.
This position reports directly to the Academic Programs Manager and works on the Academic team within the ASU. Decisions likely to be made in this position include implementing departmental priorities developing procedures appropriately interpreting and applying established policies and procedures and recommending appropriate actions regarding confidential issues.
Minimum Requirements
Two years of general clerical experience. One year of which included typing word processing or other experience generating documents; OR
An Associates degree in Office Occupations or Office Technology; OR
Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.
College courses in Office Occupations or Office Technology will substitute for the required experience on a yearforyear basis.
Professional Competencies
Ability to work effectively both independently and as a member of a team.
Ability to manage multiple priorities solve problems and stay organized with keen attention to detail.
Ability to handle sensitive and confidential situations with tact diplomacy and interpersonal communication skills.
Ability to understand and follow guidelines policies and procedures.
Skilled in Microsoft Office Word Excel PowerPoint and Outlook; ability to learn other specialized software.
Ability and/or commitment to working with faculty staff and students from diverse backgrounds in support of an inclusive welcoming environment.
Ability to work effectively under the pressure of deadlines and competing demands.
Adaptability in an environment of change.
Preferred Qualifications
Experience working in higher education.
Experience identifying analyzing and tracking large volumes of data/information on an ongoing basis while correcting identified discrepancies.
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background check.
This is a classified position represented by the SEIU Local 503 Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees including health insurance retirement plans and paid time off. For more information about benefits visit University of Oregon is an equal opportunity affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process please contact us at or.
UO prohibits discrimination on the basis of race color religion national origin sex sexual orientation gender identity gender expression pregnancy (including pregnancyrelated conditions) age physical or mental disability genetic information (including family medical history) ancestry familial status citizenship service in the uniformed services (as defined in federal and state law) veteran status expunged juvenile record and/or the use of leave protected by state or federal law in all programs activities and employment practices as required by Title IX other applicable laws and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information related policies and complaint procedures are listed here.
In compliance with federal law the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at Experience:
IC
Employment Type
Full-Time
Key Skills
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