Clinical Research Administrator

Benefits At a Glance

• 28 Vacation Days 12 State Holidays and 4 Days to volunteer;
• Continuing education for undergraduate and graduate tuition for a maximum of 6 credits per semester;

• Professional development opportunities encouraged and offered for employees as part of annual career development e.g. certifications seminars courses annual conferences mentorship;
• Medical Dental and Vision Health Benefits to meet the needs of employees and their eligible family members from the Commonwealth of Virginia as well as optional FSA;
• Participation in the Virginia Retirement System (VRS) and other retirement saving options;
• Parental andCaregiver Leave Short Term Disability (STD) Disability Insurance Voluntary Long Term Care Insurance and Employee Assistance Program.

Massey Comprehensive Cancer Center

Mission:To reduce the state cancerburden for all Virginians by addressing the confluence between biologicalsocial and policy drivers through highimpact cuttingedge research;personcentered care across the continuum from prevention throughsurvivorship; community integration; and training the next generation ofcommunitycentric researchers and healthcare professionals

Vision:To bea premier communityfocused cancer center leading the nation in cancer healthequity research and ensuring optimal health outcomes for all

Position Primary Purpose and GeneralResponsibilities

This position will support the ClinicalTrials Office (CTO) Leadership team and the operations associated with theprogrammatic activities related to Massey Comprehensive Cancer Center at theVirginia Commonwealth University (VCU). The Clinical Research Administrator mustbe onsite at least 3 times per week and present during the programmaticactivities 35 times a month) as their decisionmaking has a significant impact on CTO servicedelivery. Responsibilities include program activities management with significant levels of independenceoften supporting the daytoday of research portfolios and programs for CTO requiring superior communication skills alongside maintaining a polite andprofessional demeanor. The Clinical Research Administrator must resolve issuesby using administrative guidelines and established University and VCUHSpolicies and procedures. Position will report to the Director for ClinicalResearch Operations and Management.

• Research and collect accurate clinical research information;
• Create reports documents and other deliverables as requested by CTO leadership for CTO Clinical Research programming and initiatives;
• Assist in process improvements and project management as requested by CTO leadership to move research forward;
• Conduct all necessary research meeting logistics (e.g. catering conference room scheduling IT support and advertising) for small and largescale research meetings as assigned for CTO internal meetings or public events;
• Prepare communications such as memos emails invoices reports and other correspondence;
• Provide fiscal administrative support by preparing/processing expense and reimbursements authorizations with specific attention to budgeting and VCU procedures/regulations;
• Maintain research meeting agendas minutes and attendance;
• Schedule and maintain daily calendar for CTO Executive Director and Director;
• Answer and return calls to CTO Main Phone Line and maintaining metrics on said calls;
• Coordinate travel logistics;
• Represent CTO at internal organizational meetings.

Minimum Hiring Standards

• Bachelors degree or equivalent combination of education experience and training;
• 2 years experience of previous research administrator or research project management;
• 2 years experience reporting to and coordinating middle management or executives;
• 2 years experience coordinating/managing division activities/tasks and projects and synchronizing input from multiple stakeholders;
• Intermediate proficiency with Microsoft Excel Word Access and Outlook with the ability to adapt to a range of database applications.

Candidates whose resumes highlight the following previousexperience will be prioritized:

• Demonstrated experience working in and fostering an environment of respect professionalism and civility with a population of faculty staff and students from various backgrounds and experiences or a commitment to do so as a staff member at VCU;
• Intermediate proficiency with data entry and word processing skills with the ability to analyze and interpret information effectively;
• Intermediate organizational abilities and a keen eye for detail to ensure accuracy and efficiency in all tasks;
• Clear and professional written and verbal communication skills with the ability to interact effectively with colleagues and stakeholders;
• Interpersonal skills capable of building relationships and collaborating with team members at all levels to gather information and support compliance efforts;
• Problemsolving and organizational aptitude with the ability to manage multiple tasks and meet deadlines in a dynamic environment;
• Must be flexible and willing to adapt to change (e.g. shifting priorities);
• Demonstrated history of positions each with increasing levels of responsibility and accountability;
• Experience as a selfmotivated clinical researcher who has worked independently as well as within a team setting (e.g. on and offsite colleagues consultants and outside agencies);
• Demonstrated experience and excellence coordinating/managing division activities/tasks and projects and synchronizing input from multiple stakeholders.

Please note that if you are employed as a university employeeworking in any of the health systems facilities you will need to follow VCUHealth System policies which will include but will not be limited tovaccination requirements.

PreferredHiring Standards

• Masters degree or equivalent combination of education experience and training;
• 4 years or more experience supporting clinical research administrator tasks at an academic and/or medical center;
• 4 years or more experience of previous research administrator or research project management;
• 4 years or more experience reporting to and coordinating middle management or executives;
• 4 years or more experience coordinating/managing division activities/tasks and projects and synchronizing input from multiple stakeholders;
• Collaborative Institutional Training Initiative (CITI) Training or knowledge of regulations regarding the use of human subjects in clinical trials outcomes research nursing research and other research areas or equivalent combination of education experience and training;
• Certification from the Society of Clinical Research Associates (SOCRA) the Association of Clinical Research Professionals (ACRP) or CRA certification for Research Administration;
• Advanced proficiency with Microsoft Excel Word Access and Outlook with the ability to adapt to a range of database applications.

Please let us know if you were referred by acurrent Massey employee to ensure we honor our commitment to the Employee ReferralProgram.

Required Experience:

Unclear Seniority