Benefits Coordinator - Human Resources Technician 2

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

Working Title:

Institution:

Bargaining Unit / Union:

City:

FLSA:

Full Time / Part Time:

Employment Condition:

Salary Range:

Job Description

The salary range for this position is $23.26 $32.79/hour; $48566 $68465/annually

This position performs advanced paraprofessional HR services work and support. Serves employees on the SCSU Campus. Under limited supervision performs functions related to labor relations and personnel matters determines resolution for detailed and complex HR matters oversees FMLA for SCSU faculty and staff provides support for insurance and retirement related questions faculty credentialing and management of the IFO creditable work experience form and oversees the campus new employee training program.

This position is considered confidential as defined by M.S. 13.37 as it accesses and utilizes information pertaining to labor relations serves as a resource to management for labor relations information provides assistance and information for use in the development of a strike plan.

PRINCIPLE RESPONSIBILITIES AND RESULTS

1. General human resources work:

• Advises and explains personnel policies laws and collective bargaining agreements to staff and faculty so personnel actions are in compliance. Advise supervisors and administrators on the administration of the classified and unclassified labor contracts rules policies and procedures so that personnel decisions are made within the context of appropriate guidelines

• Records and maintains university personnel data so information is readily available. Prioritizes enters monitors and modifies all phases of HR data entry and reconciliation for a broad range of complex transactions. Ensure data integrity through understanding of SCUPPS SEMA4 and Workday transactions.

• Follows up biweekly on time card submission runs all necessary reports to ensure accurate submission

• Reviews Gateway and Team Dynamix tickets; Audits service center processing for accuracy.

• Employment verifications/ I9s as needed.

Percent of Time: 25

2. Advise and oversee employee leave plans.

• Provide and administer leave of absence benefit information to employees regarding FMLA paid parental leave general leave of absence paid and unpaid LOA shortterm and/or longterm disability insurance. Communicate and advise HR/Payroll supervisors and employees of their rights and options according to CBA/Plan language as it relates to federal and state rules and regulations for unpaid or paid leave.

• Coordinate all paperwork and communication for the FMLA/PPL process. Compute enter and track leave hours into Workday.

Percent of Time: 25

3. Advise employees on benefits and retirement plans.

• This position will provide backup support to the Designated Department Insurance Representative (DDIR). Serve as a resource on benefit eligibility under collective bargaining agreements and ACA open enrollment and act a liaison between MMB SEGIP the HR Service Center and employees. Responds to questions and concerns accurately in a professional confidential and courteous manner in compliance with benefit programs federal and state policies (MMB ACA/ESR) and collective bargaining agreement CBA/Plan language.

• Provide general retirement plan information to all classified unclassified administrators faculty and staff. Providing retirement information in accordance with CBA language state and federal laws related to retirement payments severance vacation liquidation and benefits.

• This position will be responsible for overseeing the Emeritus Program. This includes initiating the Emeriti Request Form creating the Presidents letter entering the Emeriti Academic Appointment in Workday and notifying the appropriate on campus partners.

• This position will be responsible for sending the required Right to Elect and Second Chance Election notices. All correspondence must be sent saved and filed accordingly.

• Complicated insurance and/or retirement questions will be escalated to the Benefits Specialist or Associate Director as needed.

Percent of Time: 20

4. Organizational and Records Maintenance

• This position will maintain and update the online employee directory HR webpages etc. This position will be responsible for entering IFO Creditable Work Experience into SCUPPS and verifying degree credentials in Workday. This position will also help manage seniority programs in HR Campus. This position will also be responsible for the employee personnel file system.

Percent of Time: 10

5. ELM Management/Tuition Waiver Management:

• Manage the required annual training for all employees at SCSU. Review employee assignments and ensure appropriate training is assigned. Work with Safety Director to verify positions needing additional training are flagged and training is given and completed. Work with system office to ensure appropriate training is loaded and monitor for completion. Draft campus communication on required training and work with leadership to encourage completion. Provide assistance to employees on with questions and technical difficulties on completing training. Help the Benefits team with managing the tuition waiver benefit for all employees on campus.

• Review contractual requirements and inform employees on benefits. Request requests and approve/deny based on eligibility. Manage requests campus communications invoicing and reporting to ensure deadlines are met and records are updated and in compliance with the contract.

Percent of Time: 10

6. Oversee and process employee overpayments.

• This position is responsible for identifying reviewing analyzing and assisting in the resolution of payroll overpayments. Responsible to provide resolutions to faculty staff and the Human Resources Service Center in order to address overpayments in a timely and accurate manner. Complicated overpayment situations will be escalated to the Employee Experience Specialist and/or the Associate Director as needed.

Percent of Time: 5

7. Other Duties as Assigned:

• Perform other duties as assigned to ensure the smooth functioning of the department and maintain the reputation of the organization as a viable generalist. Make recommendations on ways to improve the quality and efficiency of Human Resources Department.

Percent of Time: 5

Minimum Qualifications

Associates degree or one year of HR paraprofessional experience or equivalent combination of experience and education

• Associates can substitute for 6 months experience

• BA/BS can substitute for 1 year experience

• Masters can substitute for 1.5 years of experience

Knowledge of employment law such as: FMLA ADA EEO ACA.

Proficient with technology databases spreadsheets and word processing software.

Strong customer service and human relations skills sufficient to interact with courtesy respect and professionalism with individuals of varying educational levels and diverse backgrounds.

Strong attention to detail time management and organization skills with the ability to refocus and concentrate on complicated issues with accuracy in an environment with frequent interruptions.

Preferred Qualification

Bachelors degree in HR or related field.

Experience with any of the following: employee training programs benefits administration retirement programs

Knowledge of State and/or MinnState personnel policies and procedures MinnState labor contracts and system policies.

Knowledge of State and MinnState programs such as SCUPPS and SEMA4.

Problemsolving and decisionmaking skills sufficient to recognize problems identify causes research and evaluate alternatives and choose/recommend the most effective action/solution.

Experience in handling confidential and sensitive information with utmost discretion.

Work Shift (Hours / Days of work)

Monday Friday 8:00am4:30pm

About

The successful candidate will share St. Cloud States commitment to our mission and in particular the value we place in diversity equity and inclusion (DEI) as outlined in SCSUs Its Time strategic framework. Notably we uphold the advancement of diversity equity and inclusion and engage in intentional actions to address systemic inequities throughout the university and surrounding environment. DEI values practices and strategies are embedded into the fabric of our institution and campus community and they align with the priorities expressed in the Minnesota State systems Equity 2030 initiative. SCSU expects all of its employees to help advance these practices and to contribute to the development of an antiracist inclusive community.

Benefits Information:

At Minnesota State we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays Vacation Time Sick Time six weeks of Paid Parental Leave low cost medical and dental insurance with low deductibles $250 $1500 a Pension Plan 457(b) and 403(b) retirement plans and other retirement investment options pretax medical and dental expense (with rollover option) and dependent care accounts employer paid life insurance short and long term disability as well as professional development and a tuition waiver program for employees and their dependents etc. We promote the health and wellbeing of our employees and take work/life balance seriously.

Desired Start Date:

Position End Date:

Open Date:

Close Date:

Posting Contact Name: