CEO Assistant
CEO Assistant
Posted on :
06-04-2025
Employer Active
1 Vacancy
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Job Description
We are seeking a proactive Office Assistant to join our team. In this role you will provide administrative support to ensure the efficient operation of the office. You will be responsible for handling a variety of tasks that will support managers employees and visitors. This position requires exceptional organizational skills attention to detail discretion and the ability to handle sensitive information.
Responsibilities:
About TotalSoft
Established in 1994 TotalSoft is one of the most important providers of business software systems (ERP HCM CRM DM and BI) in Central Europe. TotalSoft is the preferred ERP solutions provider in Romania and one of the top 10 global providers of software solutions for the leasing industry.
TotalSofts top products Charisma ERP Charisma HCM are market leader products in Romania with relevant references in 8 industries: financial services retail distribution production construction agriculture medical and services. Currently TotalSoft has a team of 600 software specialists and projects in 41 countries on 4 continents.
Responsibilities:
- Assist with daytoday office operations including managing incoming and outgoing communications (phone calls emails mail) and handling appointments;
- Maintain and organize office records both digital and physical ensuring proper filing and retrieval of documents as needed.
- Monitor and maintain office supplies inventory; coordinate with suppliers to order new materials and manage deliveries.
- Assist in the planning and of meetings conferences and company events by organizing schedules booking meeting rooms and ensuring necessary equipment and materials are available.
- Assist with booking and coordinating travel arrangements for employees including flights accommodations and transportation.
- Assist other departments with clerical duties as needed ensuring efficient interdepartmental support.
- Act as a gatekeeper screening and redirecting inquiries and requests to appropriate parties.
- Anticipate the needs of the company and proactively address them to ensure smooth workflow and productivity.
- Being resourceful and proactive in resolving issues and challenges that arise in the course of business.
- Bachelors degreein Business Administration Management or a related field preferred
- Proven experience in a similar role supporting Clevel executives or senior management.
- Excellent written and verbal communication skills with the ability to interact professionally with individuals at all levels.
- Good organizational skills with the ability to manage multiple tasks and priorities effectively.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and other relevant software applications.
- English is a must
- Strong problemsolving skills and the ability to think critically.
- Professional and friendly working environment;
- Training and ongoing development opportunities;
- Exposure to challenging projects in various industries both local and international;
- Private medical services;
- Bookster subscription;
- 7Card & Worldclass subscriptions.
About TotalSoft
Established in 1994 TotalSoft is one of the most important providers of business software systems (ERP HCM CRM DM and BI) in Central Europe. TotalSoft is the preferred ERP solutions provider in Romania and one of the top 10 global providers of software solutions for the leasing industry.
TotalSofts top products Charisma ERP Charisma HCM are market leader products in Romania with relevant references in 8 industries: financial services retail distribution production construction agriculture medical and services. Currently TotalSoft has a team of 600 software specialists and projects in 41 countries on 4 continents.
Required Experience:
Manager
Employment Type
Full-Time
Key Skills
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