Virtual Assistant
Virtual Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
This is a remote position.
Virtual Assistant Systems and AI Expander
Type: Part-Time
About the Role
We are seeking a Virtual Assistant who will serve as a strategic extension of our client s operations team. This role is designed for a high-performing individual who can take ownership of outcomes not just tasks. You will support a senior team member in managing vehicle listings triaging inboxes auditing broker-submitted documents and streamlining workflows through AI and automation tools.
This position is ideal for candidates who thrive in systems-driven environments and want to scale their impact through innovation efficiency and proactive problem-solving. You will be working in a fast-paced remote-first setting that values autonomy measurable results and process this opportunity excites you and your skills align with the role wed love to learn more about you.
Key Responsibilities
Upload and Administrative Operations
Upload vehicle listings (Only Cars Only Boats Only Floats Only Trucks) with a daily error rate below 2 percent
Review and flag 100 percent of broker-submitted file issues before end-of-day uploads
Monitor and respond to Facebook page messages and comments within four business hours using Meta Business Suite and standard templates
Manage brand-owned Facebook pages according to documented workflows
System Management and Process Improvement
Draft and maintain standard operating procedures (SOPs) for inbox triage file auditing and listing uploads using AI tools
Prepare weekly dealer ad quality reports using Google Sheets and GPT-based summarization tools
Recommend and implement at least two process improvements related to automation or workflow triage within the first 90 days
Support compliance reporting and lead auditing once core workflows are stabilised
Schedule and Work Hours
Initial schedule: 6:00 AM to 12:00 NN PHT Monday to Friday
May transition to full-time hours based on productivity and performance
No weekend work required
Success Indicators
Less than 2 percent upload error rate within the first 30 days
Facebook inbox and comment queues cleared within four business hours consistently
Weekly reports submitted on time with zero gaps
At least one automation-based improvement delivered within 90 days
Demonstrated independence and ownership of all core responsibilities
Candidate Profile
Minimum Qualifications
Proven ability to use AI tools such as ChatGPT Notion AI Meta Business Suite and Google Sheets to improve operational workflows
Strong written communication skills particularly in asynchronous messaging and client-facing replies
Experience with admin operations data quality audits or upload-heavy environments
Track record of independent work and outcome-based contributions in remote settings
Preferred Qualifications
Experience managing or moderating Facebook Pages or Marketplace listings
Background in vehicle classifieds ecommerce or similar listing-based industries
Familiarity with SOP creation tools such as Notion or Confluence
Experience working with remote-first teams BPOs or high-growth startups
What We Offer
Opportunity to work with a high-performance AI-enabled international team
Exposure to automation SEO operations and digital service innovation
Structured career growth within a remote-first high-accountability organization
Continuous upskilling with access to cutting-edge tools and operational frameworks
Minimum Qualifications Proven ability to use AI tools such as ChatGPT, Notion AI, Meta Business Suite, and Google Sheets to improve operational workflows Strong written communication skills, particularly in asynchronous messaging and client-facing replies Experience with admin operations, data quality audits, or upload-heavy environments Track record of independent work and outcome-based contributions in remote settings Preferred Qualifications Experience managing or moderating Facebook Pages or Marketplace listings Background in vehicle classifieds, ecommerce, or similar listing-based industries Familiarity with SOP creation tools such as Notion or Confluence Experience working with remote-first teams, BPOs, or high-growth startups
Employment Type
Full Time
