Executive Assistant to the CEO (PPS) | ZR_25792_JOB
Executive Assistant to the CEO (PPS) | ZR_25792_JOB
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54000 - 54000
1 Vacancy
Job Description
This is a remote position.
Work Schedule: Monday to Friday 8:00am to 5:00pm Sydney Time with 1 hour unpaid break.
Maintain the CEO s Ideal Week rules in Google Calendar; decline or reschedule requests that violate deep work family time or Friday off blocks.
Triage CEO inbox hourly; label delegate or draft replies so inbox zero is hit daily.
Own Calendly settings for sales/strategic calls; monitor that weekly caps are not exceeded.
Log all CEO delegated tasks in Notion Delegation Tracker; confirm each task has owner SOP link and due date.
Attend leadership huddles in CEO s stead when they are on leave or not required; circulate notes and decision points within 1 hour.
Serve as first point of contact for Heads of Delivery Finance Ops Marketing when CEO is unavailable; escalate only true blockers.
Prepare agendas and materials for Weekly Huddle Monthly Ops Pulse and board updates; ensure inputs from DRIs are submitted on time.
Time keep live meetings; capture decisions and actions directly into Notion Action Log.
Send meeting recap Loom Notion link within 2 hours of meeting end.
Consolidate weekly KPI snapshots (Looker CEO dashboard Action tracker) and email to CEO Monday 7 AM.
Analyse recurring boundary breaches or delayed actions; propose process or tool tweaks each month.
Maintain a living EA Playbook documenting workflows templates and escalation paths.
Requirements
4 years supporting C level executives in fast moving environments.
Expert at Google Workspace Calendly Notion Slack and virtual meeting tools.
Assertive yet tactful; comfortable saying No to protect priorities.
Systems thinker builds checklists templates and automations instead of reinventing.
High situational awareness and confidentiality.
Excellent written and verbal communication; can adopt CEO s tone.
Independent Contractor Perks
- HMO Coverage for eligible locations
- Permanent work from home
- Immediate hiring
4+ years supporting C level executives in fast moving environments. Expert at Google Workspace, Calendly, Notion, Slack and virtual meeting tools. Assertive yet tactful; comfortable saying No to protect priorities. Systems thinker builds checklists, templates and automations instead of reinventing. High situational awareness and confidentiality. Excellent written and verbal communication; can adopt CEO s tone. Independent Contractor Perks HMO Coverage for eligible locations Permanent work from home Immediate hiring ZR_25792_JOB
Employment Type
Full Time
