Business Operations Coordinator
Business Operations Coordinator
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Job Description
This position manages daytoday activities of the Department of Anthropology to ensure the department is running efficiently and meets the expectations and needs of students faculty staff and community partners. Assists with management/administrative aspects including academic coordination business and financial coordination and department communications. May work on assignments related to project development and management initiatives internal operating procedures business processes and policies.
Please note this is a 30 hours per week position. The scheduled hours will be flexible to meet the needs of the individual and of the Anthropology Departments office hours and will be further discussed upon hire.
Mission: We passionately foster learning in anthropology engage in fundamental and transformative research and serve our community in confronting the problems faced by humankind and the planet.
Vision: Bridging worlds to develop a new anthropology that bridges the subdisciplines within the field connects Anthropology to other disciplines accelerates basic science to transformative application and integrates academic and nonacademic worlds.
Entrylevel professional with limited or no prior experience to contribute on a project or work team. Incumbent learns to use professional concepts to resolve problems of limited scope and complexity under close supervision while achieving daytoday objectives. Works on developmental assignments that are initially routine in nature requiring limited judgment and decision making. This level is typically focused on self development. Requires theoretical knowledge through specific education and training.
60 of Time the Business Operations Coordinator must:
- Responsible for various processes and liaison with other units such as Human Resources research support financials data management and communication
- Directs customer service and support functions. Assists in performing all tasks necessary to achieve the organizations mission and help execute staff succession and growth plans. May lead efforts to recruit new employees with the goal of attracting and retaining qualified individuals. Manages quality assurance programs.
- Serves as liaison to other team members including interacting with managers of different areas of the organization presenting findings to stakeholders and higher management as well as training and supervising new employees and tracking and measuring staff performance.
35 of Time the Business Operations Coordinator must:
Academic Coordination provides support and coordination for department academic processes including:
- Course Scheduling works with Department Chair and Deans office to develop predictive models for course offerings and staffing for courses. Works with faculty to schedule courses in PeopleSoft in accordance with university policies.
- Program Admissions Assist Graduate Coordinators with organization and preparation of application materials for review; provides administrative support to graduate programs. Manages inquiries to the fullyonline UXPRO program and provides concierge service to fullyonline students to facilitate admissions orientation certificate declaration and handoff to advisor.
- Liaises with the COAS Deans office BroncoShop COAS advising office and other departments for management of budgets textbook orders advising processes coordination of course schedule and event planning.
- Creates reports and analyzes data in areas of enrollment management accreditation program review or assessment utilizing various software including PeopleSoft Data Warehouse Faculty 180 Marketing Cloud Bronco Hub Canva Transact Locialist and the course evaluation system.
- Implements and recommends operating methods to improve data entry processing distribution flow and quality control. Promote data accessibility through reports and shared drives.
- Serve as department advising coordinator and student club support.
- Represent the department at faculty college and university meetings as needed: sits on professional staff committees.
- Training and supervising new student/nonstudent employees and tracking and measuring staff performance.
Business / Financial Coordination serve as department business manager for department accounts (appropriated local grants).
- Approves and reconciles department Pcard and WEX fuel cards.
- Submits budget transfers corrections/payroll corrections in accordance with university policies.
- Completes and monitors all hiring paperwork (Employee Action Form Letters of Appointment) for department faculty temporary employees graduate and undergraduate students.
- Assist faculty students and guest lectures with travel and expense paperwork as well as travel arrangements.
Communications Coordination
- Design create and draft newsletters brochures and promotional materials for departmental programs and events. Typeset and proof department publications including: Idaho Archaeologist journal of the Idaho Archaeological Society and Archaeology and Anthropology publications.
- Maintain department and ancillary websites ensuring content is up to date and meets university brand standards and WCAG accessibility guidelines
- Assist with department social media presence.
- Coordinates the Idaho Archaeological Society conference.
- Assists with grant writing; copy editing and proofreading
5 of the time the Business Operations Coordinator
- Perform other duties as assigned.
- Ability to multitask and delegate
- Excellent oral and written communication skills
- Demonstrated ability to work well under pressure and with tight deadlines
- Ability to perform a wide range of duties and tasks
- Ability to interact effectively as a member of a team and work collaboratively with faculty and staff
- Demonstrated resilience and adaptability in challenging situations and a willingness to continuously learn and adapt indicative of a growth mindset.
- Willingness to work flexible hours to coordinate critical events that you plan.
Bachelors degree or equivalent experience
Preferred Qualifications:
- Bachelors degree
- 13 years of experience working in a higher education environment.
- 12paid holidaysAND the University is closed between Christmas and New Years (requires use of 3 vacation days)
- Between 1224annual paid vacation daysfor fulltime Professional and Classified staff depending on position type and years of service
- 9.27 University contribution to yourORP retirement fund(Professional and Faculty employees)
- 11.96 University contribution to yourPERSI retirement fund(Classified employees)
- Excellent medical dental and otherhealthrelated insurancecoverages
- Tuition fee waiverbenefits for employees spouses and their dependents
- See ourfull benefits pagefor more information!
Resume and Cover Letter.
Nestled along the Boise River and steps from the state capitol Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. Were a trailblazing institution nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.
Boise State is proud to be recognized by Forbes as the only Idaho employer listed in the top 100 of all national midsize and large employers. Were building a thriving community of faculty and staff whose unique skills experiences and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.
Learn more about Boise State and living in Idahos Treasure Valley at Experience:
IC
Employment Type
Full-Time
Key Skills
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