HCM Consultant

HCM Consultant Palo Alto

Reporting to the Senior Manager of HCM Rubrik is seeking an HCM Consultant to join our worldclass People organization as we scale at a rapid pace. As a key member of the People team this role will be responsible for harnessing our mission values and culture to provide strategic consulting and in partnership with IT manage projects and priorities for Workday HCM Greenhouse and other HR applications.

This position is located in Palo Alto and works a hybrid schedule 3 days in the office) This role is responsible for HCM consulting and advising to various People Team COEs as well as crossfunctional teams such as Finance Stock Admin Payroll and other groups requiring People data. Once a project is approved this role will create or drive the creation of project requirements develop business process design provide requirements and feedback on test case creation support change management business readiness program rollout and provide support for time sensitive issues. Fostering a strong partnership with IT is key as their team manages configuration build deployment complex reporting/data loads and other technical project work. This is an exciting opportunity to combine strategy with a lot of creativity and cross functional partnership to drive business impact.

Project Consulting and Intake Request Management 20 of time)

• Work with customer groups (Total Rewards Talent Acquisition Talent Development People Operations and others) to gather new system requirements and create project and budget justification analysis and presentations.
• Drive clean project and task request data in ticketing system ensure high level descriptions and other relevant data is available to create a prioritized monthly recommended project list that aligns to resource availability business group readiness and business impact.
• Demonstrates expertise in efficiently prioritizing identified issues and collaborating seamlessly with IT to resolve them ensuring transparency and clear communication of resolution progress to testers and stakeholders.
• Keep current on key HR systems technology & trends; network with other companies and professional organizations to stay abreast of best practices in HR systems and reporting technology.
• Act as a point of contact for all HR technologyrelated requests ensuring clear communication and appropriate responses.
• Analyze existing internal processes and systems to pinpoint areas for improvement and recommend innovative solutions that help our team and crossfunctional partnerships become more efficient and effective.
• Proactively seek and implement areas for improvement or opportunities to enhance system processes usability and efficiency with a strong emphasis on optimizing Rubrikan and team experience.

HR Systems Project Requirement Definition and Business Process Mapping 25 of time)

• Provide strategic consultation for our People team to thoroughly assess define and align business objectives with organizational goals.
• Data driven decisionmaking: Leverage data and metrics to help drive and deliver actionable insights and strategic recommendations that enhance business outcomes.
• Plan gather and clearly document the business needs (requirements) of stakeholders using techniques like detailed requirements documentation use cases wireframes current/future state process flows etc.
• Demonstrates expertise in efficiently prioritizing requirements based on business need and ROI.
• Ability to conduct comprehensive fitgap analysis of signedoff requirements against (Workday Greenhouse etc) system capabilities to thoroughly assess requirements feasibility and ensure alignment with technological solutions in partnership with IT where applicable.
• Develop rough test case requirements to be leveraged by HCM team member in India responsible for project testing strategy and detailed case development
• Demonstrates expertise in efficiently prioritizing identified issues and collaborating seamlessly with IT to resolve them ensuring transparency and clear communication of resolution progress to testers and stakeholders.

Project Management Change Management Communication and Training 40 of time)

• Manage project schedules meeting invites status reports and deliverables.
• Lead training sessions and workshops for endusers to ensure efficient system usage.
• Develop and execute a change management plan in partnership with COEs IT and Communication team to ensure smooth transitions for any system and process changes including but not limited to ensuring alignment on launch dates providing recommendations clarity and consistency in Workday online help text user guides and resources across all functional areas.

• Participate as Peer Reviewer for Greenhouse or Workday related systems projects as requested.
• Maintain open lines of communication and transparency with all project stakeholders ensuring all are informed of progress and any potential roadblocks.

Systems Maintenance & Support 15 of time).

• Provide backup and time sensitive support for HCM team member(s) in India that manages all HCM System support activities.

Desired Qualifications

• BA/BS (or equivalent) in Business Information Systems HR or similar field
• 7 yrs HR systems experience including Workday Greenhouse (desired) or other modern ATS system. Docebo Qualtrics and/or LumApps experience a plus.
• 4 years experience in managing HR technology projects
• Strong understanding of all HR COE functions as well as cross functional teams such as Payroll Equity IT Finance etc.
• Strong analytical project management and problemsolving abilities
• Obsessed with attention to detail; highly organized
• Flexible fast paced willing to work with ambiguity and think outside the box
• Thoughtful listener effective educator influential consultant and compelling communicator.

• Proficient using Google Sheets and Excel for data analysis and modeling
• Efficient at compiling lists of 100 requests categorizing analyzing and recommending prioritization and a roadmap to complete the work (or cancel/defer requests)
• Exceptional project management skills required: successful experience managing multiple complex technology projects simultaneously with full responsibility for client mgmt requirements gathering change mgmt reporting business process change and support rollout.

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