We are pleased to announce we have an exciting opportunity here at Potens for an Admin Assistant within our estates department.

Closing Date: 21/03/2025

What well give you:

We will ensure you are rewarded for all your hard work which is why we offer a comprehensive benefits package which includes but is not limited to:

• 11.90 per hour. Possibility of overtime.
• 40 hours per week Monday to Friday.
• Office based with occasional site visits as necessary.
• An extra day paid holiday for your Birthday.
• Contributory pension scheme.
• Confidential supportive Employee Assistance Programme accessible 24/7.
• Access to attractive and exclusive employee benefits including savings on shopping leisure and household expenses.
• A generous referral scheme.

The Estates Repairs Administrator Assistant plays a vital role in ensuring the efficient and effective processing of repair requests and maintenance operations. The position is responsible for supporting the repairs and maintenance team with administrative tasks recordkeeping scheduling and communication to ensure repairs are carried out promptly and efficiently.

What youll be doing:

• Maintain purchase orders log and file purchase orders upon payment ensuring that orders match packing slips.
• Allocate all new jobs into the maintenance log on the shared drive ensuring all information is inputted including the date logged the region notes and to whom it is allocated.
• Generate the maintenance operatives worksheets and ensure issued out via email to the nominated operative and all area managers whom the operative interacts with are made aware of the job sheets that are to be completed.
• Coordinate with other departments in order to respond to requests and resolve maintenance issues.
• Enter and locate workrelated information using computers and/or point of sale systems.
• Serve as a liaison between the repairs team operational teams and external vendors providing updates and answering inquiries about repair progress.
• Assist in tracking repair costs and managing invoices from contractors and vendors.
• General filling and administration tasks.
• Perform other reasonable job duties as requested by Supervisors.

Who you are:

• You will be experienced in general administration and or reception tasks.
• Proficient in Microsoft Office Suite (Word Excel Outlook).
• You can work under pressure and to deadlines.
• You are able to plan organise and prioritise workloads.
• You will have good written and verbal communication skills and the ability to communicate with people at all levels.
• Experience of working as a first point of contact on a busy reception desk or within a busy administration environment is desirable.
• An administration qualification is desirable but not essential.
• Experience with repair or maintenance management software is desirable but not essential.

Who we are:

We are a national provider of health social and education services with over 35 years experience. Our employees are the driving force behind the fantastic care and support being delivered to hundreds of adults and children across the UK. Our teams are purposeful positive and progressive. They work hard to empower the people we support to have a voice achieve their goals and change their lives. We are always looking for committed proactive and passionate people to join us and create even more opportunities for the people we support. Join our team and have the satisfaction of knowing youve changed someones life and in return for your hard work and passion we can give you real meaning and purpose in your work.

Safeguarding

Potens is committed to safeguarding and promotes the welfare of the people we support throughout our facilities. All applicants will be subject to robust preemployment checks prior to appointment; including but not exhaustive; enhanced DBS and a minimum of two satisfactory references. Our checks will be service and role specific and can be discussed pre application if required. To view our policy on recruitment of exoffenders please see full detailsPotensRecruitmentExOffendersPolicy.doc (live)

Diversity

We champion diversity and we understand the importance of our teams representing the communities and people we support. Here at Potens youll find an inclusive environment where you can be yourself and where everyone is driven by the same purpose helping people live independently healthier happier lives and doing our part to make a better working environment where all feel welcome and supported.

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