Legal Administrator
Legal Administrator
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Job Description
We are a crowdfunded company and have a dedicated and enthusiastic community of backers who are helping us create the Best Damn Space Sim Ever. We want to build the best we can deliver and we believe wholeheartedly in the value of exceptional diverse talent.
Cloud Imperium Games is a leading game development studio renowned for creating immersive and boundary-pushing experiences. Founded in 2012 by legendary developer Chris Roberts we are now a global team of over 1000 dedicated professionals working to deliver next-generation AAA games. At CIG we value creativity innovation and collaboration and we are proud to challenge conventions and raise the bar for the entire gaming industry.
Our Austin and Manchester studios each offer a dynamic inclusive and collaborative work environment where passionate people come together to build something extraordinary.
Learn more about life at Cloud Imperium Games: are looking for a Legal Administrator to join our Legal & Business Affairs team.
We are seeking a detail-oriented Legal Administrator to serve as the organizational backbone of our legal department while also providing administrative support to other corporate departments from time to time. This role focuses on coordination administration and implementation of legal processes that allows legal specialists to concentrate on complex legal matters. The ideal candidate will excel at daily administrative tasks data management and cross-departmental coordination.
Key Responsibilities
Daily Operations Management
Monitor and summarize task intake and distribution across the legal team
Calendar and track due dates deadlines meetings and regulatory schedules
Handle document transmittals via various methods (electronic FedEx UPS courier services USPS)
Collect and file contracts legal records and corporate documents including Board-related materials
Extract calendar and track important contract provisions corporate milestones and key deliverables
Legal Administration & Coordination
Provide day-to-day legal administrative support including document preparation scheduling calendaring and project coordination.
Process budgeting matters including vendor invoices purchase orders and expense reports.
Monitor legal inboxes and physical mail for time-sensitive notices and communications.
Assist in the drafting and preliminary review of vendor and license agreements flagging key issues for legal counsel.
Meeting & Communication Support
Provide meeting support including scheduling note-taking minute preparation and follow-up coordination.
Assist with preparation of internal communications email notifications and presentations
Coordinate communications with regulatory agencies and external authorities
Cross-Department Liaison
Manage legal team initiatives and coordinate with other company departments
Serve as primary liaison for task coordination assignment and specification between legal and other teams
Support special legal projects and ad hoc assignments as
Database & Records Management
Administer update and maintain internal legal databases and cloud-based systems including contract repositories legal matters corporate budgets insurance policies and company books.
Manage contract repository corporate books and records and intellectual property portfolio
Maintain corporate insurance profile and related documentation
Ensure compliance with document retention policies and procedures
Potential Development Opportunities
Depending on business needs and the candidates development interests this role may could expand to include:
Intellectual Property Support
Prepare and process copyright applications under counsel supervision
Research and report on unauthorized use of company brands trademarks and intellectual property
Assist with DMCA and other IP enforcement actions as directed
Conduct research and collect materials for trademark and copyright registrations and clearances
Publishing & Compliance Activities
Research customer disputes and assist with resolution proceedings
Support compliance and clearance reviews of narrative and marketing materials
Assist with regulatory compliance matters and reporting requirements
Essential Skills and Experience
Proficiency in Microsoft Office Suite Google Workspace and standard software systems
Experience with database management and cloud-based document systems
Strong organizational skills with ability to manage multiple priorities and deadlines
Excellent written and verbal communication skills
High attention to detail and accuracy in document preparation
Ability to handle confidential information with discretion
Experience with contract administration and filing systems
Key Competencies
Organizational Excellence: Ability to maintain systematic approaches to complex administrative tasks
Communication: Strong interpersonal skills for effective cross-department coordination
Technology Proficiency: Comfortable with various software platforms and learning new systems
Problem-Solving: Proactive approach to identifying and resolving administrative challenges
Adaptability: Flexibility to handle diverse tasks and changing priorities
Team Collaboration: Works effectively with legal specialists and other departments
Preferred Qualifications
(not required but beneficial)
Associates degree or equivalent combination of education and experience
4 years of administrative experience preferably in a legal or corporate environment
Proficiency in standard legal software systems (e.g. contract databases DocuSign)
Familiarity with intellectual property processes and terminology
Previous experience in entertainment gaming or technology industries
Why Join Us
At Cloud Imperium Games youre not just joining a studio youre becoming part of a bold vision for the future of gaming. Our Legal & Business Affairs team plays a pivotal role in enabling creative innovation while safeguarding the integrity of our business. Join a collaborative passionate and forward-thinking group committed to excellence at every level.
Diversity & Inclusion
CIG is a global company proudly committed to building a culture that celebrates all backgrounds perspectives and experiences. We are an Equal Opportunity Employer and encourage applicants from all walks of life to bring their full selves to work. We believe the universe is richer when it reflects the diversity of the people in it.
Fraud Alert
CIG never asks for personal or financial information via social media messaging apps or non-company emails. If you receive a suspicious offer or request please report it to your local authorities and contact us at .
If you like wild growth and working with happy enthusiastic over-achievers youll enjoy your career with us!
Required Experience:
Unclear Seniority
Employment Type
Full-Time
