Assistant Finance Director

Under general direction the purpose of the position is to perform highly professional accounting work and provide executive level administrative support and direction involving the planning coordination and implementation of work in the Finance Department. Employees in this job classification perform in an assistant to executive capacity and are responsible for assisting the Finance Director with highlytechnical governmental accounting reporting budgeting and administration. Position is accountable for ensuring all work is performed according to generally accepted accounting principles established procedures departmental guidelines laws and regulatory requirements applicable to the work. Work involves preparing the Annual Comprehensive Financial Report and directing the annual external audit. Employee works with a high degree of independence and initiative and confers with Finance Director on matters involving unusual administrative fiscal and other issues. Position is primarily focused on managing coaching and developing other people. Reports to the Finance Director.

Hiring Salary Range: $110187 to $138235 (Annual)

Because it is difficult if not impossible to present a finite list of every possible function to be performed by employee the City of Wilton Manors reserves the right in its sole and absolute discretion to modify and update this job description and to ask employee to perform tasks beyond the duties presented herein. In the event a change is necessary to update the essential functions of the job the City will provide as much notice as practicable to the employee.

• Assists the Finance Director with all planning coordinating and implementing of department goals objectives policies and procedures and with maintaining and strengthening the integrity of the Citys financial policies procedures and internal controls.
• Performs routine to highly complex accounting work according to generally accepted accounting principles established procedures departmental guidelines laws and regulatory requirements applicable to the work.
• Implement the Citys fiscal policies; recommends creates and expands a comprehensive set of financial management policies and procedures in the areas of accounting budget debt economic resources operations investments procurement and customer billing services.
• Assures accounting control over the Citys automated financial records including payroll collections disbursements accounts payable accounts receivable cash management pension debt management grants and fixed assets. Respond to questions about the Citys accounting applications.
• Directs utility billing activities and public services; ensures that customers receive accurate and timely bills and quality responses to related concerns and inquiries.
• Coordinates with the City Managers Office in grant reporting and disbursement activities; ensures that grant funds are properly accounted for adhere to all requirements of the award and reports to grantors are submitted complete and per grantor specification. Primarily responsible in managing FEMA grants.
• Assist in the preparation and review of Request for Proposals (RFPs) and financial data as requested.
• Supervises trains and evaluates accounting and utility billing/customer service personnel and ensures all departmental work is performed according to generally accepted accounting principles established procedures departmental guidelines laws and regulatory requirements applicable to the work. Departmental work includes but is not limited to budgeting accounting accounts receivable accounts payable financial reporting treasury and debt management fixed assets grants management purchasing parking program management utility billing collection and customer service.
• Coordinates prepares and directs activities related to the preparation and submission of the Annual Comprehensive Financial Report and plans and oversees the annual City audit; coordinates the preparation of complete and accurate records schedules and analyses; administers the laws and regulations of all agencies.
• Conducts daily weekly and monthly audits of various revenues funds and departmental accounting records; performs special audits as assigned.
• Proposes revisions to codes and ordinances; calculates and prepares documentation regarding various activities; prepares weekly monthly quarterly and annual reports. Assists in the preparation of the Annual Operating Budget and FiveYear Capital Improvement Plan.
• Assist in forecasting and programming of revenues expenditures capital requirements debt service and other financial programs; ensures all debt is properly accounted for and that all compliance requirements are met.
• Participates in capital financing programs for the development of financial plans and credit rating.
• Adheres to all City and public health and safety guidelines and protocols; performs job functions in a safe manner and reports all safety hazards per established policies and procedures.
• Maintains quality communication and interaction with all City personnel representatives from external organizations and the public to maintain good will toward the City and to project a positive City image.
• Demonstrates behavior that supports the Citys vision and values.
• Maintains oncall work availability as assigned to prepare for respond to or recover from a hurricane tropical weather event or other emergency to meet the Citys obligation to remain operational before during and after the event; duties assigned may or may not be typical of the job and are contingent upon the needs of the City and the residents because of the event.
• Oversees and participates in the development and administration of the Finance Department budget and approves departmental expenditures and implements budgetary adjustments as appropriate and necessary.
• Performs various administrative functions; e.g. prepares fiscal documentation processes reports maintains records and databases updates and processes changes and budget amendments.
• Performs verification and reconciliation tasks for accounts invoices receipts balances etc. according to department procedures.
• Performs related work as directed.

Minimum Qualifications
Any combination of training and experience which would provide required knowledge skills and abilities are qualifying. A typical way to obtain the required qualifications would be:

Bachelors Degree in Accounting Finance or related field supplemented by a minimum of five 5 years progressively responsible accounting experience preferably with a similar government agency and preferably including at least one 1 to two 2 years experience within a lead/ supervisory capacity; CPA Certification Masters Degree and/or Certified Government Finance Officer (CGFO) designation preferred; or an equivalent combination of education training and experience.

The qualified candidate must demonstrate significant experience with municipal government budgeting regulations and procedures thorough knowledge of the principles and practices of accounting budgeting financial reporting internal control procedures and management principles as applied to municipal government. The qualified candidate must also possess the ability to multitask with the ability to prioritize tasks; the ability to plan organize and direct the work of subordinate employees in their daily workload; the ability to establish and maintain effective working relationships with City staff municipal officials and the general public; the ability to create and present complex financial studies statements and reports; the ability to analyze and evaluate complex financial systems; and the ability to communicate ideas effectively.

Use the onlineHelp Guideor contact the Applicants Support Line ator Email:if you need assistance with your online applicant account. Applicant Support is available between 9:00 a.m. and 8:00 p.m. Eastern Standard Time Monday through Friday.

For other inquiries please contact the Human Resources Department ator.

The City of Wilton Manors is an Equal Opportunity Employer and does not discriminate based on race color national origin religion sex gender identity (including gender expression) sexual orientation disability age marital status family/parental status income derived from a public assistance program or political beliefs. In compliance with the Americans with Disabilities Act Wilton Manors will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.