Commercial Administrator

Commercial Administrator

Region / Division: Guildford

Department: Commercial

Reports to: Quantity Surveyor

Functional Manager: Head of Commercial

Main purpose of role:

At Lanes Group nothing is more important than the health safety and welfare of our people and our customers. Its a major reason we are the UKs largest independent specialist utility contractor with a turnover in excess of 540 million over 4000 people and a countrywide network of branches.

We have a fulltime vacancy for a Commercial Administrator who will be responsible for applications and maximising income recovery within their Thames Tankering division based in Guildford.

This is a reactive high volume low transaction cost contract delivering c 200 jobs per day. As such the successful applicant will be personable numerically adept commercially astute with good attention to detail and will have a persistent personality. Critically they must be able to take hold of a task and see it through to the end often in pressurised circumstances at short notice with minimal supervision.

The role will suit an experienced commercial administrator looking to take the next step in your career and ideally from within a Utilities contracting background. Candidates who are studying for a high level qualification in a similar or related field will be considered as the underlying personal qualities ambition and attitude to hard work and numerical and IT aptitude will carry significant weighting in this recruitment exercise.

Key responsibilities & duties:

• To efficiently apply for payments according to workload assigned by the Quantity Surveyors.
• Preparation of any other reports relating to applications completed or queried which may be required.
• To ensure that all applications are submitted to the Client in a timely and professional manner and in accordance with the relevant contract stipulations advised by the Quantity Surveyors.

• To review and process payment applications from subcontractors timely and accurately while ensuring best value for Lanes is achieved
• To raise purchase orders in line with current approval processes
• To support new starters and leavers process including phone requests systems accesses and liaison with IT teams.
• Be aware of all Lanes Group policies and your responsibilities towards them

Contribution to company:

• To ensure the rigorous management of queries.
• To identify and manage individual workload.
• To contribute to the encouragement and development of a culture of contractual awareness.

Note: In addition to these functions outlined above personnel are required to carry out such other duties as may be reasonably required in order to support the objectives of the Group/ Company/ Region/ Division

Required Skills / Experience:

• Proficiency in Microsoft Office Suite
• Confidentiality
• Organisation
• Interpersonal relationshipbuilding and networking skills
• Ability to multitask and prioritise your workload

Desirable Specific contract / department requirements:

• Full UK Drivers Licence

What skills are we looking for

• Analytical Thinking: Make a considered analysis of data in order to assess risk and gains and make viable conclusions.
• Communication: Listen attentively and adopt appropriate styles to ensure understanding. Others should relate to them with ease.
• Customer Focus: Be aware that customer and supplier standards must be met within time and cost constraints. Have a thorough awareness of customers needs and opportunities.
• Dealing with Change: See change as an opportunity and identify barriers to change and look to bring people on board.
• Decision Making / Problem Solving: Demonstrate a rational approach to decision making assessing data within laid down guidelines; Discuss problems / issues and suggest possible solutions. Identify root causes of problems and apply a variety of methods to find solutions.
• Delivering Results: Be able to work systematically within clear guidelines / set goals and strive to achieve required results consistently. Set clear & appropriate personal goals focusing on contract quality targets.
• Leadership: Lead and motivate others from the front and continually strive to improve performance. Demonstrable team working behaviours.
• Innovation: Be willing and have the desire to improve on current situations. Contribute to the development of an environment that promotes new ideas that add value to the organisation and its customers.
• Strategic & Commercial Awareness: Know what needs to be achieved and direct efforts toward strategic and commercial priorities.

Required Experience:

Unclear Seniority