Senior Sheriffs Records Specialist
Senior Sheriffs Records Specialist
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 51260 - 62305
1 Vacancy
Job Description
The Position
This is a continuous filing exam. Next filing cutoffs are 5:00 pm on:2/13/25 4/16/25 6/11/25 8/13/25 10/15/25(final cutoff)
The Senior Sheriffs Records Specialist class performs complex specialized law enforcement clerical support and/or performs lead duties including but not limited to the following: criminal records warrants civil process and inmate booking and processing. This class is used strictly in the Sheriffs Department. Positions in this class vary in actual duties performed depending on the needs of the specific division assigned.Examples of Knowledge and Abilities
Knowledge of
- Methods of training and assigning work to lowerlevel employees.
- Customer service techniques for dealing with people under difficult and/or confrontational situations.
- Advanced knowledge of clerical legal and law enforcement record keeping practices and procedures.
- Law enforcement and legal terminology.
- Considerable knowledge of California statutes relating to civil and criminal record keeping procedures and codes such as California Public Information Act; Code of Civil Procedure; Evidence Code; Penal Code; Vehicle Code; Civil Code; and other regulations relating to law enforcement and court clerical procedures.
- Legal and law enforcement forms.
- Proper English grammar spelling and usage.
- Basic math and accounting skills to perform cashiering duties and other calculations.
Ability to- Provideleadworkerdirection to staff; schedule assign and review work to meet established time requirements and guidelines.
- Train and crosstrain subordinates.
- Work independently and carry out assignments with minimal supervision.
- Understand explain and apply complex judicial and law enforcement terminology codes and procedures in relation to record keeping and case files.
- Review legal and law enforcement documents for correctness completeness and conformance with requirements.
- Establish and maintain effective working relationships.
- Operate modern office equipment.
- Read write and speak English at a level necessary for satisfactory job performance.
Employment Qualifications
Minimum Qualifications
Type at a rate of not less than 25 net words per minute from clear copy.
And
Either: One year of experience in the class of Sheriffs Records Specialist (Level II) in Sacramento County service.
Or: Two years of experience performing records management clerical duties in a law enforcement agency or court setting.
Note: If the word experience is referenced in the minimum qualifications it means fulltime paid experience unless the minimum qualification states that volunteer experience is acceptable. Parttime paid experience may be accumulated and prorated to meet the total experience requirements
Note: If the minimum qualifications include an educational or certificate/license requirement applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements please clickhere or speak to someone in our office before the final filing date listed in this notice. Typing Certificate Requirements can be found byClicking Here or by obtaining the requirements at our office.
Special Requirements
Background/Criminal History: Candidates will need to pass a security clearance investigation conducted by the Sacramento County Sheriffs Department.
Hours of Work: Incumbents must be willing to work irregular hours (shifts) holidays and weekends.
Working Conditions: Incumbents may be assigned to a detention / correctional facility (jail) in proximity of inmates or a division may have contact with inmates.
Probationary Period
The probationary period for this classification issix 6months.Application and Testing Information
APPLICATION
Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cutoff date. Clickhere to apply.
County of Sacramento
Department of Personnel Services
Employment Services Division
700 H Street Room 4667
Sacramento CA 95814
Phone; 711 California Relay Service
Email
InterOffice Mail Code: 094667
www.SacCountyJobs- Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cutoff date.
- Employment Services is not responsible for any issues or delays caused by an applicants computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cutoff date.
- Your application should highlight all relevant education training and experience and clearly indicate how you meet the minimum qualifications for the position as of the cutoff date.
- Application information must be current concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified.
- A resume may be included with your application however it will not substitute for the information requested on the application.
SUPPLEMENTAL QUESTIONNAIRE
Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked Supplemental Questions. Please be descriptive in your response.
Note: Responses of See Resume or See Application or copy and paste of work experience are not qualifying responses and will not be considered.- Supplemental Questionnaires must be submitted by 5:00 p.m. on the cutoff date. Employment Services is not responsible for any issues or delays caused by an applicants computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cutoff date.
- The supplemental questions are designed to elicit specific information regarding a candidates experience education and training. Responses should be consistent with the information on your application and are subject to verification.
- Please provide place of employment pertinent dates and concise descriptive and detailed information for each question.
- If a job included responsibilities applicable to several questions separate the different functions of the job to answer all the questions completely.
- Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question.
- If you have no experience write no experience for the appropriate question.
- For many individuals it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted.
- If the Supplemental Questionnaire is used in the Formula Rate exam failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire the candidates application and/or attachments will not be reviewed therefore a candidates responses to the questions should be accurate thorough detailed and complete.
FORMULA RATE EXAMINATION (Weighted 100
All candidates meeting the minimum qualifications by the cutoff date will have their Supplemental Questionnaire scored in the Formula Rate Examination.
This examination will evaluate the relevance level recency progression and quality of candidates education training and experience. The candidates application or other materials will not be included in this examination. Therefore the candidates responses to the supplemental questionnaire should be thorough detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job.
All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination.
FREQUENTLY ASKED QUESTIONS
Clickhere for Frequently Asked Questions (FAQs)
For information regarding County jobs:
Sacramento County is about enriching communities to thrive. We strive to create inclusive workplaces that reflect the communities we serve. We value and celebrate the unique perspectives backgrounds abilities and diverse dimensions of our employees and residents. Through transparency courage innovation and trust we are committed to advance equity and transformational change.
We are a proud equal opportunity employer. If you need assistance or an accommodation due to a disability for any phase of the hiring process please contact our Disability Compliance Office at orCA Relay 711.
Required Experience:
Senior IC
Employment Type
Full-Time
