Practicum Operations Manager Advisor

Located in Bostons historic Fenway area Simmons University has a strong tradition of empowering women and challenging traditional gender roles. Simmons was founded for equality 125 years ago as one of the first higher education institutions dedicated to helping women become leaders. Today our university continues to grow and evolve and now offers Bostons only womens undergraduate program and graduate programs open to all.

Youre joining our community at an especially exciting time as we continue to innovate for the future. Simmons recently launched a sixschool academic structure that leverages our expert faculty and longstanding expertise in professions that make our communities stronger. In addition we continue to highlight our highvalue education proposition that is delivering greater ROI to students and putting them on the fast track to career growth and success. Youll find that people who work here truly believe in our mission of preparing students to become social justiceoriented leaders who excel in their professions and their communities. This commitment and pride make for a dynamic workplace.

As a university that values diversity equity and inclusion Simmons encourages applications from all underrepresented groups. Simmons is committed to creating developing promoting and enhancing inclusive hiring practicesat all levels for all positionsensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty staff student body and curriculum.

JOB SUMMARY

The Practicum Operations Manager and Advisor oversees all operational aspects of the practicum placement process for the BSW program in the School of Social Work including both the onground and the online platforms. This position will provide academic advising to students in the BSW program. Reporting to the Director of Operations the Practicum Placement Manager will collaborate closely with the faculty and staff in the BSW program.

ESSENTIAL JOB FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Manage information within the departments online databases (e.g. Tevera Workday etc. about student internships practicum education and the School of Social Work policies and procedures for faculty students and internship agency administrators and clinical instructors;
• Manage practicum evaluations within Tevera to ensure accurate reporting for accreditation;
• Train practicum faculty both fulltime and parttime on software;
• Maintain expert knowledge of the practicum placement process to for both the onground and online platforms ensuring commensurability across platforms;
• Manage the affiliation agreement process including working with General Counsel to negotiate and execute sitespecific affiliation agreements;
• Provide comprehensive academic advisement to BSW students including advising students on University policies the student handbook procedures program requirements practicum requirements and all other academic matters;
• Manage the practicum placement process for onground students requiring weekly presence on campus including: collaborating with Admission for incoming students managing the scheduling of placement interviews working with practicum faculty to track data on placement progress working with external agencies on placement availability and working with students on background checks CORI clearances and immunization requirements;
• Verify placement information for alumni;
• Manage event logistics for practicum orientation both for students and new faculty;

OTHER DUTIES AND RESPONSIBILITIES

• Assist the Practicum Director in all practicum responsibilities including planning and facilitating events and seminars throughout the year for students liaisons and supervisors; create procedures for gathering measuring and evaluating information (including analysis of student and faculty evaluations);
• Provide periodic outreach and communications to students about new policies and frequently asked questions by students;
• Proactively monitor student progress identify students who may be at risk implement strategies in collaboration with the faculty measure and help support academic success;
• Provide support for papers grants and other assignments;
• Participate in and provide support for monthly Practicum Department meetings;
• Maintain accuracy of Practicum Department pages of the website;
• Oversee department email account and communications and triage messages as needed;
• Create and maintain administrative structures and organizational relationships (internal and external) to ensure efficient and effective functioning of academic advising services;
• Think critically to initiate problemsolving strategies to increase efficiencies for the departments various information systems;
• Collaborate with Faculty and Staff to support the MSW Practicum placement process;
• Collaborate with the Deans Office to develop semester appointment letters for adjunct faculty;
• Collaborate with the Program Specialist on practicum registration for students;
• Other duties as assigned.

REQUIRED QUALIFICATIONS

• MSW degree required;
• 3 years of related professional experience required;
• Excellent organizational and time management skills required;
• Strong analytical and problemsolving skills required;
• Clear and effective written and oral communication skills required;
• Advanced proficiency in the Microsoft suite (e.g. Lookup formulas pivot tables) required;
• Advanced proficiency in the Google suite required;
• Proficiency with virtual meeting platforms required;
• Demonstrated ability to work both independently and collaboratively required;
• Demonstrated ability to maintain confidentiality and work with others on sensitive issues required;
• Proficiency with relational databases required.

PREFERRED QUALIFICATIONS

• 5 years of related professional experience preferred;
• LCSW preferred;
• Comfort with data management and learning new technology systems preferred;
• Excellent communication and interpersonal skills preferred;
• Ability to take initiative and ownership of projects preferred;
• Prior experience in higher education preferred.

COMPETENCIES

• Problem Solving
• Analytical and Strategic
• Customer Service Oriented
• Communication (Written Verbal Presentation)
• Commitment to Inclusive Excellence and Social Justice
• Teamwork
• Leadership

WORK ENVIRONMENT & CONDITIONS/PHYSICAL DEMANDS

• Oncampus with hybrid eligibility
• 12 months as applicable.
• 40 hours / week
• Office environment
• Essential physical requirements include sitting standing and typing
• Physical effort/lifting is sedentary to light up to 20 pounds;
• The standard work schedule is Monday through Friday 8:30am 5:00pm. On very rare occasions this position (e.g. Commencement week) is required to work in the evening as a part of the job.

Salary Grade