Office Manager TheFork
Office Manager TheFork
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Job Description
Join our Movement and Champion Restaurant Culture!
At TheFork we believe that the best things in life happen around the table and we are on a mission to connect the worlds favorite restaurants and the broadest community of loyal diners.
Finding the best dining experience for our Diners community or boosting restaurant performance for our Restaurateurs Partners has never been easier thanks to our signature products:
TheFork App: our free restaurant discovery & booking app that helps you find your next table with ease.
TheFork Manager: our innovative software tool that digitizes restaurant operations empowering our Restaurateurs to manage bookings efficiently and boost their revenue.
TheFork PAY and TheFork Gift Card: quick and easy ways to pay directly from TheFork app
At TheFork we also believe that people truly make the difference. None of this would be possible without our vibrant Forkies community. Our strong core valuesBetter Together Ownership Respect and Growthare the guiding principles of everything we do shaping our behaviors: Come as you are Dig in and Make it Memorable.
TheFork leads the restaurant booking market in Europe and operates in 11 countries. Our offices boast a fully international team working together in a flexible multicultural and constructive environment that provides everyone with space to grow both professionally and personally.
To learn more about TheFork and our Forkies explore our official site: https://www.careers.thefork
The Office Manager will report to the Associate Director Office Experience and will play a critical role in ensuring the smooth operation of the Milan office while overseeing some of our remote offices in the DACH region and the North region. This role involves a blend of onsite office management and remote coordination to maintain efficient and welcoming work environments across multiple locations. We are looking for an enthusiastic organized and proactive person with exceptional coordination skills and the ability to foster a positive workplace culture both locally and remotely.
Key Responsibilities:
Office Management (Milan)
Manage the reception area welcoming employees clients and visitors.
Oversee the general organization and upkeep of the office including meeting rooms workspaces and common areas.
Ensure office supplies food and equipment are wellstocked and managed.
Coordinate with vendors and service providers for office logistics (maintenance cleaning catering etc..
Handle incoming and outgoing mail and packages.
Remote Office Management (DACH : Hamburg and Geneva & North Region: Stockholm and London)
Serve as the main point of contact for remote offices supporting daytoday operations.
Coordinate with remote teams to maintain office standards and support the issues resolution promptly.
Support car and phone company management and optimization.
Event Organization & Employee Wellbeing
Plan and execute teambuilding activities and wellbeing initiatives.
Manage internal events such as afterworks and employee gifts to enhance workplace culture.
Support the Global Event manager in the corporate events organization.
Administration & Finance Support
Assist with administrative tasks including invoice processing and purchase justifications.
Ensure compliance with company procedures regarding office and remote site management.
Facilitate travel bookings and reservations for staff across all locations.
Onboarding & CrossLocation Coordination
Assist with onboarding logistics for new hires in coordination with HR and IT (travels equipment badges business cards).
Collaborate closely with office management teams in other TheFork locations to align and optimize processes.
What Were Looking For
3 years of experience in a similar role managing office environments including remote office management.
Strong organizational skills and the ability to multitask across multiple sites.
Positive and friendly attitude enjoying teamwork and problemsolving.
Fluent in English and Italian (written and verbal). Additional languages are a plus.
Autonomous and proactive taking initiative to improve processes.
Experience with event planning and remote team coordination.
Flexibility and adaptability to a dynamic work environment.
What we offer
Flexibility and ability to work in a dynamic and changing environment
An awesome team (not everybody like our jokes but we try our best)
A Permanent contract (that can be useful in life)
Competitive fixed salary bonus and equity (yes equity!
Lunch vouchers available for each working day (because yes we like to try our best restaurants)
International teams More than 30 nationalities and 16 offices worldwide
Highly inclusive working environment
Lifestyle & Welfare benefits that can be used to reimburse physical leisure activities family support travel etc
Continuous learning and development programs
Free access to the Calm app
A program dedicated to help you have the best work/life balance
Health insurance fully covered by the company
Life Insurance and Disability at no cost to the employee
Amazing offices with dining coffee point on each floor and leisure area
Team building events (we love karaoke. A lot. A lot.
If you are the right person and you are thrilled to join TheFork dont miss this chance and apply.. we are waiting for you!
We believe that we are better together and we welcome you for who you are. We endeavor to ensure that everyone regardless of ability age socioeconomic & cultural background ethnicity faith gender gender expression gender identity ideology national origin race sexual orientation marital status or any characteristic protected under applicable law has the opportunity to reach their full potential. At TheFork we want you to bring us your unique perspectives and experiences so we can collectively continue disrupting the restaurant industry and go from good to great.
TheFork is committed to a fair recruitment process. If you have special needs and require reasonable support during your application interview or participation in the selection process due to health conditions or disability please direct your inquiries to Our HR team will review the request and respond accordingly
#LIAD2
Required Experience:
IC
Employment Type
Full Time
