Office Services Operations Support
Office Services Operations Support
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Job Description
ABOUT THE ROLE
This position is responsible for performing bindery functions mailroom duties including tracking incoming deliveries; administrative functions including records management activities; and provides support to printshop operations with simple print requests.
*THIS POSITION REQUIRES YOU TO BE IN OFFICE*
WHAT YOU WILL BE DOING
Operates postage machine ensuring application of appropriate codes for chargeback purposes and appropriate postage to ensure delivery of materials including registered mail.
Monitors mail prepaid balance/meter and notifies manager when the balance is low.
Processes all incoming and outgoing mail/packages and performs mailroom functions such as mail fulfillment which includes stuffing sorting filing packaging and processing shipping and receiving.
Ships/receives logs sorts and distribution of mail/packages/couriers appropriately with special attention to time sensitive mail/materials.
Performs document scanning services to support digitization initiatives.
Binds punches laminates folds inserts printed materials using various equipment including Cerlox AP 2 punch spiral bindery or drill press.
Prints simple requests as required.
Troubleshoots machine problems and follows machine instructions to troubleshoot or advises manager of issues.
Checks the completion of jobs against the job requisition/instructions to ensure accurate quantity and quality have been met.
Performs filing and assists in file set up and management in accordance with the Corporate Records and Information Management Classification Coding system and Department policies.
Filing and labeling of documents and other materials for storage and retrieval including transfers and destructions of records.
Maintains a log to track and complete disclosure requests.
WHAT WE ARE LOOKING FOR
Successful completion of a Secondary School Diploma or the approved equivalent combination of education and experience.
Minimum one 1 year experience in administrative functions and in the operation of bindery equipment
Demonstrated knowledge of mailroom and/or mail equipment functions.
Knowledge in bindery processes and digital printing equipment.
Demonstrated ability in the Regions core competencies.
Basic skills in virtual platforms and relevant MS Office application as required.
Ability to lift moderate to heavy boxes and supplies up to 50lbs; to stand for long periods of time and ability to work in a mailroom and printshop environment.
Employment Type
Full Time
