Administrative Assistant - Part Time
Administrative Assistant - Part Time
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Part Time 2022 Hours per week.
To support the facility administratively by performing duties related to personnel purchasing production payroll health and safety insurance/workers compensation and general office activity. Reports to Director of Operations.
Primary Duties and Responsibilities include the following:
Qualifications Knowledge and Ability:
- Perform general office duties including typing filing answering phones greeting visitors maintaining office supplies checking and routing mail and arranging travel plans
- Generate weekend monthend and yearend reports including financial inventory absenteeism bake ware schedule material usage and health and safety.
- Perform a variety of bookkeeping functions. Purchase Order Requests and Purchase Orders and contacting of vendors to place order and follow up on delivery
- Perform a variety of duties related to management ensuring proper of paperwork and monitoring services
- Oversee Production/QC records including job numbers work orders production paperwork and Quality Control paperwork. Ensure that all records are accurate and legible and that they are properly filed.
- Assist in the set up and monitoring of a comprehensive preventative maintenance program.
- Arrange and oversee pickup/drop off of materials at plant site as necessary. Insure proper labeling of goods and billing of transportation. Keep appropriate records.
- Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures
- Creates and revises systems and procedures by analyzing operating practices recordkeeping systems forms control office layout and budgetary and personnel requirements implementing changes
- Develops administrative staff by providing information educational opportunities and experiential growth opportunities
- Perform other duties as required or necessary.
- Associate degree in business or related field preferred; 13 years related experience and/or training; or equivalent combination of education and experience
- Basic computer skills word processing and 10key calculator
- Knowledge of MS Office Excel and Word
- Proficient in data entry
- Competent organizing and prioritizing skills to work efficiently
- Resolves administrative problems by coordinating preparation of reports analyzing data and identifying solutions
- Attention to detail and accuracy sort check count and verify numbers
- Good mathematical background
- Good communication skills: ability to listen communicate (written and verbal) excellent grammar spelling and proofreading skills and followup effectively with all staffing levels and customers
- Ability to work independently selfstarter energetic
- Ability to demonstrate good common sense and sound judgment
- Flexibility to adapt to all situations and work varied hours possible weekends or evenings
- Ability to perform at high levels in a fastpaced everchanging work environment
- Ability to anticipate work needs and follow through with minimum direction
- Ability to meet deadlines
#IND123
Employment Type
Part-Time
