Fiscal Services Coordinator
Fiscal Services Coordinator
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$ 45000 - 50000
1 Vacancy
Job Description
Job Description
Provides expeditious entry handling and coordinating of all work orders estimates and purchasing functions handled through the Facilities Business Service Center. Creates assigns and routes work orders specifying the appropriate crew craft and funding source(s). Continually researches the status of all work orders that have been assigned to ensure that all of the service maintenance renovation and emergency requests are handled in a prompt manner. Designate when goods/services are received so vendor invoices are paid and send billings to customers in a timely manner. Reconcile all project expenses and recoveries. Maintain financial files including required documentation on each project for audit purposes. Run system reports process journal entries and provide support to financial analyses for supervisors. Work closely with all the managers and trades people in Facilities and the entire University community to continually promote Facilities as a service organization striving to meet the Universitys needs
Required Qualifications
Previous administrative experience in a professional office environment
Experience in an office setting that includes organizing coordinating scheduling procurement and customer relations duties
Experience with accounts receivables and accounts payables to include billing and reconciliations of accounts
Experience working with vendors to resolve issues and pay invoices promptly
Strong computer skills such as word processing spreadsheet and database management
Strong customer relations skills and communication abilities
Ability to solve billing problems and resolve with customers
Ability to work under pressure with frequent interruptions
Must be able to manage time well respond with a sense of urgency and adapt to changing work needs of the department.
Preferred Qualifications
Degree/Certification in Business Administration or Accounting and/or experience equivalent to degree
Training in communications or office management skills
Experience using a work order system in a higher education environment
Working knowledge of HokieMart and Banner or similar software
Familiarity with multiline phone system
Experience using Microsoft office enterprise data entry system billing software and email.
Pay Band
3
Overtime Status
NonExempt: Eligible for overtime
Appointment Type
Regular
Salary Information
$45000 $50000
Hours per week
40
Review Date
April 8 2025
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto Ut Prosim (That I May Serve) Virginia Tech pushes the boundaries of knowledge by taking a handson transdisciplinary approach to preparing scholars to be leaders and problemsolvers. A comprehensive landgrant institution that enhances the quality of life in Virginia and throughout the world Virginia Tech is an inclusive community dedicated to knowledge discovery and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36000 undergraduate graduate and professional students in eight undergraduate colleges a school of medicine a veterinary medicine college Graduate School and Honors College. The university has a significant presence across Virginia including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution Virginia Tech conducts more than $500 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees students or applicants on the basis of age color disability sex (including pregnancy) gender gender identity gender expression genetic information ethnicity or national origin political affiliation race religion sexual orientation or military status or otherwise discriminate against employees or applicants who inquire about discuss or disclose their compensation or the compensation of other employees or applicants or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation please contact Facilities HR at during regular business hours at least 10 business days prior to the event.
Required Experience:
IC
Employment Type
Full-Time
