Sr Manager of Grants and External Funding Anticipated Vacancy SY24-25

This position is an anticipated vacancy. It is expected to be vacant by 04/01/2025. However the current incumbent has a right to rescind their retirement leave or resignation up until the day of the expected vacancy date. Your hire will not be confirmed until the position is vacated and you may start the year as a LongTerm Substitute if the position does not become vacant by the start of the school year.

Description

Founded in 1647 Boston Public Schools (BPS) is the oldest public school district in the country. With approximately 57000 students from more than 114 different countries nearly 9000 employees (including 4800 teachers) and an annual budget of $1 Billion BPS is the largest school district in Massachusetts and one of the most diverse as well. The Office of Grants and External Funding provides fiscal and strategic support to schools and central offices to manage more than 100 Federal State and Private grants received by and housed in the Boston Public Schools while ensuring all grant dollars are strategically allocated and comply with regulations. Working closely with school principals headmasters departmental managers and senior financial management team this position will provide targeted support for the development implementation and monitoring of the $132M in State and Federal grants supporting the ambitious educational mission of the Boston Public Schools with finite financial resources.

Required Competencies

1. Managing Relationships. Responds and relates well to people in all positions; is seenas a team player ability to unite teams around a clear vision for serving schools and achieving student success. Has the ability to build trusting relationships and function effectively at the school and central office level. Demonstrated skills to supervise the work of others.

1. Managing Ambiguity. Can effectively manage change; can shift gears comfortably; candecide and act without having the total picture; can comfortably handle risk and uncertainty.

1. Drive for Results. A track record of success as demonstrated by superior academic andprofessional achievement. Pursues everything with energy drive and a need to finish. does not give up before finishing even in the face of resistance or setbacks; steadfastly pushes self and others for results.

1. Functional and Technical Skills. Possesses required functional and technicalknowledge and skills to do his or her job at a high level of accomplishment; demonstrates active interest and ability to enhance and apply new functional skills.

1. Personal Learning and Development. Is personally committed to and works towardspersonal growth: recognizes the need to change personal interpersonal and managerial behavior; actively seeks feedback; selfreflective.

1. Managing Through Processes and Systems. Designs practices processes andprocedures necessary to get things done; simplifies complex processes; gets more out of fewer resources: creates systems that manage themselves.

1. Strong Organizational skills. Can effectively organize and manage multiple projectswith an emphasis on detail accuracy and transparency

Responsibilities:

1. Grant development and support: Provide targeted support for competitive and crossfunctional grants (such as budget development monitoring amendments and spenddown support). Assist the Director of Grants and External Funding during the budget development process with a lens on sustainability and strategic allocation of dollars.
2. Collaboration: Collaborate with the Budget Department in support of schools and departments with grants (e.g. budget development knowledge of purpose and eligibility of funds). Work with departments to analyze data to better understand program impact and returnoninvestment for the greater whole of the district.Represent the Finance Division serving as the grant point person on strategic initiatives crossfunctional working groups and key departments
3. Streamlining of grants processes: Assist in implementing a streamlined grant management process (reducing the number of steps and touchpoints involved increasing transparency shortening the time period between grant award and funding availability)
4. Building capacity: Build capacity within the organization to understand and manage grant finances. Create and update documentation of prudent grant management practices and policies and training documentation for Program Managers.
5. Manage Title I Title IIA and Title IV Applications: Manage the Title I Title IIA and Title IV application and amendment process with the Director.
6. Communication: develop content for and manage the Grants page of the BPS website create and send quarterly grants newsletters effectively communicate key dates and pieces of information to key stakeholders and constantly maintain high levels of communication and transparency.
7. Manage the Grant Review Team process: Manage the districts Intent to Apply processpreapplication review and submission of grants.

1. Audit support: Assist with audits as necessary.
2. Other: Represent the Office of Grants and External Funding serving as the financial point

person on strategic initiatives crossfunctional working groups and key departments and

perform any other duties as assigned by the Director of Grants and External Funding.

1. Management: Ability to manage other staff members Grant Coordinators Interns etc.

Qualifications Required:

1. Bachelors Degree required.
2. 35 years experience in a relevant field
3. Strong oral and written communication skills excellent interpersonal skills
4. Experience with data analysis of large data sets
5. Experience managing multiple projects deadlines and timelines
6. Proficiency with technology and office software such as Google Suite and Microsoft Office
7. Ability to advise and negotiate comfortably with individuals at all levels of the organization
8. Ability to prioritize competing demands

Qualifications Preferred:

1. Masters Degree in education business public policy or related field preferred
2. Experience working with financial systems preferably PeopleSoft

Terms: Managerial C52. Occasional weekendand evening work may be required.

The Boston Public Schools in accordance with its nondiscrimination policies does notdiscriminate in its programs facilities or employment or educational opportunities on the basisof race color age criminal record (inquiries only) disability homelessness sex/gender genderidentity religion national origin ancestry sexual orientation genetics or military status anddoes not tolerate any form of retaliation or biasbased intimidation threat or harassment thatdemeans individuals dignity or interferes with their ability to learn or work.

Required Experience:

Senior IC