Team Assistant Office Support
Team Assistant Office Support
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Job Description
About Us
ISPT became a wholly owned subsidiary of IFM Investors in December 2024 adding Real Estate as a fifth asset class to the IFM platform. ISPT was established 30 years ago and has grown to become a leading real estate funds management firm with $21 billion AUD portfolio making it a top 10 Australian property fund manager by FUM.
Bringing ISPT into the IFM Investors platform presents an opportunity to combine the capabilities talent and experience of our teams helping create further opportunities to add value for clients and accelerate our combined growth strategies.
IFM Investors is a private markets manager with a focus on infrastructure and capabilities in unlisted and listed equity private equity and debt. IFM manages AU$218.3bn across all asset classes on behalf of 717 institutional clients (at 30 June 2024. We have 230 investment specialists across our capabilities. Were based on four continents operating from offices in Melbourne Sydney London Berlin Zurich Amsterdam Milan New York Houston Hong Kong Seoul and Tokyo. We have a global network that helps us uncover opportunities. Our reach reputation and relationships mean we can access deal flows that few other managers can.
IFM was founded by pension funds. Its still owned by pension funds today. Our clients are stewards of capital too with the same duty to deliver value over decades. We share a multigenerational vision: to invest protect and grow the savings of millions of people. We do this by investing owning and financing the assets our clients and their beneficiaries rely on to live their lives. Where we own assets our engineers and sector experts join their boards and management committees with the aim of becoming pivotal to their success.
From Vienna Airport to the Indiana Toll Road from energy storage to data storage we invest in what matters: real assets that will serve societys needs for decades to come and seek to deliver for clients the positive outcomes they need. For more information visitifminvestors.
Business Overview
ISPTs Property function is the central manager of the organisations asset performance and operations across the diversified portfolio of office retail industrial healthcare and life sciences and social community infrastructure. The team is responsible for managing property performance tenant partner relations leasing outcomes and capital investment ensuring optimal asset utilisation to drive longterm value. A key objective of the Property function is characterised by a commitment to sustainable property practices innovative solutions with a strong focus on tenantpartner relationships and a dedication to enhancing the quality and experience of the built environment.
The Opportunity
At IFM youre not just part of an investment company but an invested one. We see the work we do as the chance to take sustainable responsible steps forward for millions of people around the world.
So we have made sure to create a workplace thats inclusive accountable and collaborative. Where youre given the opportunities to make a meaningful contribution and grow your skills. All while feeling valued and supported for who you are and what you bring to the team.
Along with the chance to make a meaningful positive difference from day one we offer a competitive salary and generous leave entitlements. We also believe all roles are genuinely flexible at IFM so we are happy to talk through what this might look like for you.
The Role
The Team Assistant and Office Support role is key in optimising the office experience for our employees guests and clients as well as to provide core administrative support to a number of senior leaders across the Property division (located across multiple states).
As our first point of contact for employees visitors partners and investors this is a high profile energetic front desk role that specialises in creating a friendly welcoming & professional office environment. Along with the front facing office support duties the team assistant aspects of the role require efficiency organisation and a strong ability to manage multiple priorities and duties.
You will
- Greet manage and support ISPTs visitors partners and clients by curating a welcoming and personable experience that encompasses the ISPT culture.
- Deliver exceptional hospitality services and support for meetings including room set up coffee and catering requirements as required.
- Calendar management for multiple senior leaders across the Property division.
- Coordinate and organise business appointments and travel arrangements as well as completion of invoices and expenses for senior leaders.
- Support the preparation and formatting of presentations reports and general correspondence.
Your Background and Experience
First and foremost you understand the importance of delivering an exceptional experience. You take pride in your work and your environment and most importantly you are proactive.
Having worked in a concierge (or similar) and or administrative assistant support role you bring experience in Microsoft Office and have knowledge of standard office equipment. It goes without saying you have impeccable communication skills and can manage multiple priorities.
Ready to invest in what matters
With IFM that includes your own career. Visit ifminvestors/careers to find out more.
IFM Investors is committed to promoting a diverse and inclusive culture where all employees are valued and recognised for their unique qualities backgrounds and perspectives. We champion all groups regardless of race gender religion sexual orientation age disability or family status. We are committed to providing individuals with disabilities reasonable adjustments to participate in the job application or interview process. Please contact us if you require specific support at any stage of the recruitment process at
Employment Type
Full-Time
