ClericalSpace Management Specialist
ClericalSpace Management Specialist
Posted on :
16-03-2025
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1 Vacancy
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Job Description
Position Summary
This position is responsible for providing intermediate clerical office support at Facilities Services. In Addition this position oversees the daily operations of the Wilson Complex and work assignments of student employees. Responsible for coordinating all maintenance and events held in the Wilson Complex to include scheduling of academic Athletic and special groups using the complex.
Duties And Responsibilities
Inputs and verifies with clients/customers that work orders have been satisfactorily completed before closing work orders in the TMA System. Performs a variety of typing assignments and enters data as necessary; Prints letters labels and reports; picks up and distributes mail. Establishes maintains processes and/or updates files records and/or other documents for the motor pool; Solves Problems for all issues that arise through the front desk; Responds to problems that arise through the front desk and assigns work orders to the various trades; Accepts creates closes and assigns work orders; Schedules appointments meetings and/or conferences; Prepares receives sorts and distributes documents. Posts important notices in the clock room; Keeps a file of all fuel card receipts and verifies contents on the receipts; Runs weekly TMA reports for supervisors and assists in the development and implementation of the work flow process; Manages the front desk; trains and assists student employees as needed; Records and maintains log of staff going off campus on University business who use the fleet; Answers telephone calls; Directs requests and concerns to appropriate staff; Assist the Office Coordinator when needed; Serves as receptionist for the front office and customer service; Contacts vendors as required; Researches purchases and makes purchases for the dept.; Delivers paperwork throughout campus; Attends training sessions as required; Scheduling and coordination of fleet management; prepares schedules for bus drivers; maintains driver logs and prepares timesheets; Trains campus community on fleet procedures. Processes payroll time sheets as well as sick and annual leave documentation; Participates in operational planning scheduling and routing of University cars vans and buses to include securing a CDL driver for necessary trips coordinating planning and obtaining itineraries for trips; Triage for a multitude of campus wide issues and problems that arise daily and require immediate resolution; Participates in the planning and billing process for special events requiring bus and van services; Participates in planning and coordinating regular defensive driving courses for faculty and staff to include obtaining payment methods and ensuring all documentation needed is received prior to class; Maintains regular attendance; Performs other related duties as required. DUTIES AND RESPONSIBILITIES FOR WILSON COMPLEX Performs all communications for the maintenance and use of the building; Schedule all meetings rooms and solvescheduling problems for all programs at the Wilson Complex; Works with the appropriate personnel to identify possible safety hazards throughout the entire Wilson Complex; Schedules maintenance projects within the physical plant for Wilson Complex; Orders academic sport and audio/visual equipment for the Exercise and Sport Sciences Department once a quote is provided by the department; Oversees and supervises student employees for Wilson Complex and all required paperwork;
Physical Demands
Repetitive had motions and prolonged use of computerFrequently Lifting 0 to 25 pounds..Frequently Lifting 26 to 50 pounds.Occasionally Lifting greater than fifty 50 pounds Seldom Sitting for extended periods of time.Frequently StandingFrequently Sitting.Frequently Walking.Frequently Bending.Frequently Squatting..Occasionally
This position is responsible for providing intermediate clerical office support at Facilities Services. In Addition this position oversees the daily operations of the Wilson Complex and work assignments of student employees. Responsible for coordinating all maintenance and events held in the Wilson Complex to include scheduling of academic Athletic and special groups using the complex.
Duties And Responsibilities
Inputs and verifies with clients/customers that work orders have been satisfactorily completed before closing work orders in the TMA System. Performs a variety of typing assignments and enters data as necessary; Prints letters labels and reports; picks up and distributes mail. Establishes maintains processes and/or updates files records and/or other documents for the motor pool; Solves Problems for all issues that arise through the front desk; Responds to problems that arise through the front desk and assigns work orders to the various trades; Accepts creates closes and assigns work orders; Schedules appointments meetings and/or conferences; Prepares receives sorts and distributes documents. Posts important notices in the clock room; Keeps a file of all fuel card receipts and verifies contents on the receipts; Runs weekly TMA reports for supervisors and assists in the development and implementation of the work flow process; Manages the front desk; trains and assists student employees as needed; Records and maintains log of staff going off campus on University business who use the fleet; Answers telephone calls; Directs requests and concerns to appropriate staff; Assist the Office Coordinator when needed; Serves as receptionist for the front office and customer service; Contacts vendors as required; Researches purchases and makes purchases for the dept.; Delivers paperwork throughout campus; Attends training sessions as required; Scheduling and coordination of fleet management; prepares schedules for bus drivers; maintains driver logs and prepares timesheets; Trains campus community on fleet procedures. Processes payroll time sheets as well as sick and annual leave documentation; Participates in operational planning scheduling and routing of University cars vans and buses to include securing a CDL driver for necessary trips coordinating planning and obtaining itineraries for trips; Triage for a multitude of campus wide issues and problems that arise daily and require immediate resolution; Participates in the planning and billing process for special events requiring bus and van services; Participates in planning and coordinating regular defensive driving courses for faculty and staff to include obtaining payment methods and ensuring all documentation needed is received prior to class; Maintains regular attendance; Performs other related duties as required. DUTIES AND RESPONSIBILITIES FOR WILSON COMPLEX Performs all communications for the maintenance and use of the building; Schedule all meetings rooms and solvescheduling problems for all programs at the Wilson Complex; Works with the appropriate personnel to identify possible safety hazards throughout the entire Wilson Complex; Schedules maintenance projects within the physical plant for Wilson Complex; Orders academic sport and audio/visual equipment for the Exercise and Sport Sciences Department once a quote is provided by the department; Oversees and supervises student employees for Wilson Complex and all required paperwork;
Physical Demands
Repetitive had motions and prolonged use of computerFrequently Lifting 0 to 25 pounds..Frequently Lifting 26 to 50 pounds.Occasionally Lifting greater than fifty 50 pounds Seldom Sitting for extended periods of time.Frequently StandingFrequently Sitting.Frequently Walking.Frequently Bending.Frequently Squatting..Occasionally
Required Experience:
Unclear Seniority
Employment Type
Full Time
Key Skills
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