Executive Assistant
Executive Assistant
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Job Description
Job Description
Reporting to VP Investment Operations and Capital Markets as an Executive Assistant you will be providing coordination and administrative support to the Portfolio Management and Investment Operations teams. You will be interacting with all levels of the organization internally and externally to support the daytoday operations of the Portfolio Management and Investment Operations teams by acting as the first point of contact for all administrative needs requests and inquiries.
This is a hybrid role with a mix of remote and inoffice working.
Current work authorization for Canada is required for all openings.
Executive Assistant Fidelity Canada Investment Management (FCIM)
Our investment team generates investment ideas from around the world in virtually every investment class and category and our investment management and research capabilities are worldclass. As a privately held company we are able to take a bigpicture longterm view of the world and its markets. This gives us the opportunity to provide unique insights for our customers extensive thought leadership to the marketplace and uncommon opportunities for our employees.
What You Will Do
Reporting to VP Capital Markets and Investment Operations as an Executive Assistant you will be providing coordination and administrative support to the Portfolio Management and Investment Operations teams. You will be interacting with all levels of the organization internally and externally to support the daytoday operations of the Portfolio Management and Investment Operations teams by acting as the first point of contact for all administrative needs requests and inquiries.
As an Executive Assistant you will:
- Manage calendars schedule meetings and respond to email/telephone requests on behalf of various members of the Portfolio Management and Investment Operations teams
- Make travel arrangements and prepare monthly Travel and Expense reports
- Plan and coordinate onsite and offsite meetings special functions and events
- Prepare and revise Word Excel PowerPoint and other documents including presentations for meetings
- Provide general administrative duties such as filing photocopying faxing and distributing mail
- Process requisitions for office and equipment supplies and manage payment of the corresponding invoices
- Maintain and update databases and records (e.g. vacation planner attendance records organizational charts floor plans and MACs Move Add Change)
We are in search of a candidate with the following:
- Completion of postsecondary education
- 5 years of experience in an administrative role working with senior management preferably in the financial services industry
The Expertise You Bring
- You have excellent computer literacy in the MS Office Suite (Excel Outlook PowerPoint and Word)
- You have a strong sense of professionalism and diplomacy and have demonstrated the ability to establish and maintain relationships with internal and external business partners
- You have demonstrated strength in time management and organizational skills with the ability to multitask in a dynamic work environment
- You pay close attention to detail and accuracy
- You have strong written and verbal communication skills which translate into positive relationships with colleagues and partners across and outside the organization
To be considered for this roleyou must be eligible to work in Canada.
Fidelity Canada is an equal opportunity employer
Fidelity Canada is committed to fostering a diverse and inclusive workplace. We will consider all qualified applicants for employment regardless of race color religion sex sexual orientation gender identity or expression national or ethnic origin age disability family status protected veterans status Aboriginal/Native American status or any other legallyprotected ground.
Accommodation during the application process
Fidelity Canada welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in the selection process. If you require an accommodation please email us at .
No telephone inquiries or agencies please. We thank all applicants for their interest please be advised that only those selected for an interview will be contacted.
Why Work at Fidelity
We are proud to be recipients of the following:
Awards
Canadas Top 100 Employers
o Greater Torontos Top Employers
o Canadas Top FamilyFriendly Employers
o Canadas Top Employers for Young People
Great Place To Work Certified
o Best Workplaces for Inclusion
o Best Workplaces for Mental Wellness
o Best Workplaces for Todays Youth
o Best Workplaces for Women
o Best Workplaces in Financial Services & Insurance
o Best Workplaces in Ontario
o Best Workplaces with Most Trusted Executive Teams
LinkedIn Top Companies in Canada
Human Resource Director (HRD) Best Place To Work
o HRD 5Star Benefit Program
o HRD 5Star Diversity & Inclusion Employer
Designations
Canadian Compassionate Companies Certified
Benefits Canadas Workplace Benefits Award Future of Work Strategy
TalentEgg National Recruitment Excellence Award Special Award for Diversity & Inclusion in Recruiting
Canadian HR Reporters Most Innovative HR Team
Fidelity Canada is an equal opportunity employer
Fidelity Canada is committed to fostering a diverse and inclusive workplace. We will consider all qualified applicants for employment regardless of race color religion sex sexual orientation gender identity or expression national or ethnic origin age disability family status protected veterans status Aboriginal/Native American status or any other legallyprotected ground.
Accommodation during the application process
Fidelity Canada welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in the selection process. If you require an accommodation please email us at .
No telephone inquiries or agencies please. We thank all applicants for their interest please be advised that only those selected for an interview will be contacted.
Why Work at Fidelity
We are proud to be recipients of the following:
Awards
Canadas Top 100 Employers
o Greater Torontos Top Employers
o Canadas Top FamilyFriendly Employers
o Canadas Top Employers for Young People
Great Place To Work Certified
o Best Workplaces for Inclusion
o Best Workplaces for Mental Wellness
o Best Workplaces for Todays Youth
o Best Workplaces for Women
o Best Workplaces in Financial Services & Insurance
o Best Workplaces in Ontario
o Best Workplaces with Most Trusted Executive Teams
LinkedIn Top Companies in Canada
Human Resource Director (HRD) Best Place To Work
o HRD 5Star Benefit Program
o HRD 5Star Diversity & Inclusion Employer
Designations
Canadian Compassionate Companies Certified
Benefits Canadas Workplace Benefits Award Future of Work Strategy
TalentEgg National Recruitment Excellence Award Special Award for Diversity & Inclusion in Recruiting
Canadian HR Reporters Most Innovative HR Team
Employment Type
Full-Time
