Foundation Operations Specialist Full-time Limited Term Employment
Foundation Operations Specialist Full-time Limited Term Employment
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$ 48564 - 65565
1 Vacancy
Job Description
Description
Milwaukee Area Technical College (MATC) is Wisconsins largest and most diverse technical college offering 170 highquality programs that connect students to a career in as little as one to two years. The college also offers a less expensive path to a fouryear degree. MATC is transforming lives industry and our community by preparing students today for the careers of tomorrow. Together we are meeting the needs of the community we share and are focused on students with the greatest needs. We are seeking passionate individuals to join our team who share the same passion in serving this purpose. Learn more about MATC atwww.matc.
Position plays a vital role in the efficient operations and success of the Foundation by overseeing various key areas including database management office operations and scholarship and Foundation operations. This position requires a detailoriented individual with strong organizational analytical and communication skills. Position is responsible for maintaining and updating the foundations donor database for contributions received ensuring accuracy and integrity of the data and utilizing the database effectively to support departmentwide goals. Additionally they will manage daily office operations provide operational support and assist in event planning and coordination. Collaboration with internal and external stakeholders maintaining professional relationships and providing exceptional support to donors students and staff will be crucial in this role. The Foundation Administrator will contribute to the overall success of the Foundation by managing critical functions maintaining financial records and supporting fundraising activities through accurate data management and operational efficiency.
Work is generally diversified requiring judgment analysis and decisionmaking according to established practices and procedures. Daily responsibilities are completed independently using established policies and general objectives with interaction with supervisor limited to problems or unusual conditions.Characteristic Duties and Responsibilities
Operational Support Overseeing daily office operations and procedures. This includes retrieving and opening mail maintaining office inventory and ordering supplies. Clerical support such as data entry filing research and meeting preparation and coordination.
Advancement Support Recording of new donations received in the donor database Raisers Edge. Preparation of donor acknowledgement letters. Provide support to the Coordinator of Donor Stewardship and Board Relations as needed. Perform general donor prospect research and Raisers Edge queries as requested.
Finance Support Utilize financial software and systems accurately and effectively such as accounting software (Financial Edge) spreadsheets (Excel and Google Sheets) as well as other financial management tools. Creation and processing of check requests for both the Foundation and MPBS. Maintain daily receipts log.
Scholarships Support Monitor and respond to general Scholarships email inbox. Forward complex or sensitive inquiries to the Scholarships & Financial Operations Coordinator. Serve as a contact for students and college departments as it relates to Foundation scholarships.
Customer Service Maintain positive relationships with students staff MATC Administration and Foundation Board members. Facilitate communication and engagement with donors volunteers and community partners.
Other dutiesPerform other related duties within the scope of the position as required for the efficient operation of the division and to support institutional objectives.
Qualifications
MINIMUM QUALIFICATIONS
Compliance with all state federal and accreditation standards/requirements as well as all MATC policies and procedures.
Required Education & Experience:
High School Diploma
Five 5 years of progressively increasing responsibilities using donor database systems accounting systems and scholarship management systems in support of nonprofit programs and/or fundraising.
OR
Associates degree
Four 4 years of progressively increasing responsibilities using donor database systems accounting systems and scholarship management systems in support of nonprofit programs and/or fundraising.
Preferred Education:
Bachelors degree in related field.
Three 3 years effectively using database systems in support of nonprofit programs and/or fundraising. Job focused on donor database system accounting systems and scholarship management system. Significant level of database and systems experience.
Preferred Experience: More than five 5 years of relevant experience.
Required License/Certification: None.
Preferred License/Certification: Raisers Edge certification.
COMPETENCIES
- Cultivates innovation
- Optimizes work processes
- Ensures accountability
- Collaborates
- Interpersonal savvy
- Communicates effectively
- Instills trust
- Customer focus
- Action oriented
- Values differences
- Selfdevelopment
- Compassion
KNOWLEDGE SKILLS AND ABILITIES
- Knowledge and ability to provide excellent customer service and apply interpersonal skills.
- Working knowledge of bookkeeping and accounting principles and procedures.
- Working knowledge if the procedures used in maintaining ledger accounts.
- Knowledge of fundraising principles and practices and maintaining a professional polished demeanor.
- Working knowledge of scholarship management systems (AwardSpring preferred) and all Microsoft Office programs.
- Deadline and detailoriented with strong organizational analytical and planning skills.
- Demonstrated ability to communicate effectively and relate well with students parents faculty staff and others while maintaining appropriate confidentiality.
- Demonstrated ability to work collaboratively in a teambased environment.
- Ability to convey an image of professionalism and dedication in work related activities.
- Ability to work with culturally diverse student and employee populations.
- Demonstrated motivational and problem solving capabilities with a high degree of integrity ethics and dedication to the mission of the MATC.
- Must be able to work in an environment of constant demands and frequent interruptions.
PHYSICAL DEMANDS
- Ability to lift up to 25 lbs. carry and push up to 20 lbs. and ability pull up to 50 lbs.
- Ability to climb stairs and a ladder and maintain balance.
- Ability to stoop kneel crouch reach hear and speak.
- Sitting/Standing/Walking: 50 of time spent sitting 25 of time standing and 25 of time walking.
Supplemental Information
Position located at the Downtown Campus. This is a grant funded position through June 30 2028.
Hourly Rate: Salary is listed to the midpoint of the salary range and is based on the 2025/2026 rates and are determined by years of experience credit and internal salary equity.
Application Materials: Please submit a resume. A cover letter is optional. Transcripts are not required but your education will be verified.
Interviews: Selected qualified candidates will be invited to virtually interview for this position on a date to be determined.
EEO: Milwaukee Area Technical College will not discriminate against any employee applicant for employment student or applicant for admission on the basis of race color national origin ancestry sex sexual orientation creed religion political affiliation marital status parental status pregnancy disability age membership in any reserve component of the armed forces union affiliation arrest and conviction record or any other protected category under applicable local state or federal law.
Milwaukee Area Technical College is an Equal Opportunity/Access Educator. Reasonable accommodations will be provided for qualified individuals with disabilities. If you have a disability and need special accommodation for the application process please contact our office at(Wisconsin Relay System: 711 or email.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
