Transaction Coordinator

Job Title

Transaction Coordinator

Job Description Summary

We are seeking an individual to assist in managing a major realestate account & lead team coordination for a top investment sales team in Toronto Canada. The ideal candidate will have a strong understanding of real estate operations combined with a passion for coordinating and leveraging technology to drive efficiency and improve customer experiences.

Job Description

Key Responsibilities

• Organize and implement listing and team marketing strategies including management of teams social media communication
• Coordinate and execute marketing programs for listings and design materials suitable for newspaper/online ads direct mailers and email distribution i.e. flyers marketing blasts newsletter updates etc.
• Coordinate listing proposals and pitches including print finishing (printing binding etc.
• Coordinate and manage agents deadlines meetings tasks and client interactions
• Maintenance and administration of various databases (Engage team tracking client lists company website etc.; updating of owner buyer seller property and prospect information as required

Other Coordination Responsibilities

• Assist the team in coordinating the Canadian and global real estate account
• Consolidate and track all account activities (Negotiation summaries/RFP comparison matrixes ongoing transaction lists etc.
• Assist in preparing select presentations and reports detailing investment recommendations for senior managers directors and executives for decision making
• Build and maintain client relationship
• Coordinate with representatives from different service lines (brokers team administration strategic consulting groups etc. provided to Client under the Master Agreement

• Coordinate field broker selection process
• Assist with determining client needs and communicate and document project parameters

• Manage all C&W Technology resources for the Services (primarily Transactions Management) provided under the Master Agreement
• Oversee the delivery of technology solutions via C&W CoStar & Triana platforms including:
  • Coordinate training for all team members
  • Manage and monitor technology updates for real time reporting
  • Manage quality control of data inputs
  • Assist with the onboarding of new team members
  • Track and report upcoming expirations and other critical dates draft and process all requests for service or client initiation documents and draft and process all CoBroker and agent engagement letters
• Assist/support client in completing deal due diligence at the close of a transaction
• Draft and/or review transaction documents (Notices LOI Offers Agreements of Purchase and Sale etc.;
• Coordinate the collection of all transaction monies (i.e. commissions funds in trust etc.
• Coordinate client site visits/market tours
• Keep record of and compile information for client activity reports and update ongoing transaction pipeline
• Perform general clerical tasks including but not limited to data entering (Engage) photocopying filing telephone calls archiving organizing couriers mailings etc.
• Miscellaneous requests and special projects as required by the team
• Provide any other administrative tasks required by C&W to facilitate the transaction of C&W real estate business

Organize and prepare transaction documents i.e. confidentiality agreements offers listing agreements and other TRREB/MLS forms closing documents trade records etc.

• Prepare research reports and charts using various sources (MLS Realnet Geowarehouse Costar etc.
• Abstract agreements of purchase and sale and prepare proposals with direction from team
• Coordinate collection and submission of required documents for FINTRAC compliance from clients

Requirements

3 to 5 years of transaction management/coordination experience

Bachelors degree in business finance or related

Preferred to have valid real estate license

Excellent proficiency with Microsoft Office Suite (Word Excel PowerPoint)

The compensation for the position is: $83810.00 $98600.00

Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse inclusive and barrierfree workplace. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process please email your request to Please refer to the job title and job location when you contact us.

Cushman & Wakefield sengage respecter lquit en matire demploi. Notre objectif est doffrir un milieu de travail diversifi inclusif et exempt dobstacles. Si vous tes une personne handicape et que vous avez besoin de recevoir loffre demploi dans un autre format ou daccder toute autre mesure dadaptation au cours du processus dembauche veuillez soumettre votre demande par courriel Veuillez mentionner le titre de poste et le lieu de travail au moment de communiquer avec nous.

INCO: Cushman & Wakefield