Administrative Assistant
Administrative Assistant
Posted on :
15-03-2025
Employer Active
1 Vacancy
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Job Description
Administrative Assistant
Title: Administrative Assistant
Department: Community Programs
Status: Permanent Fulltime
Pay Grid: Professional
Reporting to: Manager of Childcare Services
Summary of Duties:
The Administrative Assistant provides comprehensive support to the Manager of Childcare Services by managing administrative responsibilities and ensuring the efficient operation of the department.
Key Deliverables and Expectations:
- Assist the Manager with communication including operational updates service delivery coordination and promotional activities within the department.
- Provide administrative support for meetings conference calls and video meetings including scheduling preparing agendas and recording minutes.
- Order office supplies textbooks materials and any equipment required for community events or programs.
- Perform research and gather information to support strategic priorities.
- Ensure adherence to regulations and internal policies actively promoting compliance within the team.
- Assist with accounting activities including preparing cheque requisitions in eRequester recording payments issuing receipts and tracking and managing expenses accurately.
- Coordinate and support the Manager with arrangements for community events or programs.
- Manage information systems including storage retrieval procedures and maintenance.
- Perform other related duties as requested.
Experience and Attributes:
- College degree diploma in business administration or office administration or an equivalent combination of education training and experience.
- Must have 13 years of administrative experience with a willingness to learn.
- Strong proficiency in Microsoft Word Outlook Excel and PowerPoint.
- Accounting Fundamentals an asset.
- Knowledge of office management systems and procedures (knowledge and experience using Erequester an asset)
- Outstanding written and verbal communication skills in English.
- Ability to work independently and as an integral member of various teams.
- Strong organizational skills meticulous attention to detail and time management skills.
- Ability to meet deadlines prioritize assignments manage multiple tasks simultaneously and maintain confidentiality.
- Motivated selfstarter with strong interpersonal skills.
- Highly professional in all aspects of business presentation and interaction with all stakeholders clients and Members.
- Knowledge and interest in Lilwat Nation territory culture and history an asset.
- BC Class 5 Drivers License is preferred.
- Must be able to provide a clear Criminal Record Check including the vulnerable sector.
Please visit our careers page to see more job opportunities.
Employment Type
Full-Time
Key Skills
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